Send a Keynote presentation on Mac
You can send a copy of a Keynote presentation using AirDrop, Mail, Messages or another service. You can send the copy as a Keynote presentation or in another format, such as PDF, Microsoft PowerPoint, Movie and more.
Tip: Before you send a copy of your presentation to a recipient, you can lock it to prevent anyone from modifying the copy, or password-protect it to restrict access to the presentation and provide extra security.
Send a copy of a presentation in Keynote or another format
With the presentation open, choose File > Send a Copy (from the File menu at the top of your screen), then choose a sending option.
If you send using AirDrop, your recipient must accept the file to receive it.
Mail and Messages send a copy directly.
Notes saves a copy in your own Notes files.
Select a format for the copy and specify settings:
Keynote: Sends a copy of your presentation in the Keynote application format, with the .keynote filename extension.
PDF: Sends a copy of your presentation as a PDF, which can be opened and sometimes edited with applications like Preview and Adobe Acrobat. Each slide appears on its own page of the PDF. Select options to include presenter notes, skipped slides and comments, if you want them to appear in the PDF. Select “Include each stage of builds” to show each build on its own page in the same order it appears in the presentation.
Click the Image Quality pop-up menu, then choose an image quality (the higher the image quality, the larger the file size). If you added image, drawing, audio or video descriptions for assistive technology (for example, VoiceOver), they’re automatically exported. To include accessibility tags, click Advanced Options, then click the Accessibility pop-up menu and choose On.
PowerPoint: Sends a copy of your presentation in the Microsoft PowerPoint application format, with the .pptx filename extension.
Movie: Sends a copy of your presentation as a movie file. If you recorded a narration, you can click the Playback pop-up menu, then choose Slideshow Recording. Otherwise, your presentation is self-playing and advances to the next slide or build according to the time intervals you enter. If you have an animation that’s set to advance following a previous build or transition, it’s not affected by the time interval you enter.
To set a resolution, click Resolution pop-up menu, then choose an option.
If there’s a “Require password to open” tickbox, you can select it to limit access to the presentation.
If you’ve already password-protected the presentation: The copy you send uses the current password. To use a different password just for this copy, click Change Password. (The password for your presentation won’t change.)
If you haven’t password-protected the presentation: Enter and verify the password you want to use to protect this copy. The password applies only to the copy.
Click Next, then provide the requested information (an email address if you’re sending an email, for example).
If you aren’t signed in to your account for the sending option you chose, sign in before continuing.
To make your presentation easier to send, post or share, you can reduce its file size.