Collaborate on a shared presentation in Keynote on Mac
Whether you’re the owner of a shared presentation or have been invited to collaborate, after you open the presentation, you can see the edits made by others in real time, hide or show editing activity, and more.
The number of people editing or viewing the presentation (not including you) appears next to the Collaborate button, and their names appear in the participant list.
Accept an invitation to collaborate
When you receive a link to a shared presentation, what happens when you click the link depends on the access and permission set by the owner, the Keynote and macOS versions installed on your computer, and whether you’re signed in to iCloud.
Click the link in the email, message or post you received.
If asked, sign in to iCloud with an Apple ID or follow any instructions that appear.
The presentation opens based on the following:
On a Mac: The presentation opens in Keynote for Mac or in Keynote for iCloud, depending on whether iCloud is set up on your Mac and you’re signed in, where you clicked the link (for example, in Mail on your Mac or on a web page), and whether you have macOS Mojave 10.14 or later and Keynote 9.2 or later installed on your computer.
On iCloud.com on a Mac or Windows computer: If you’re signed in to iCloud.com in a web browser, the presentation opens in Keynote for iCloud and it’s added to your presentation manager and to iCloud Drive.
On iPhone with iOS 12 or later and Keynote 5.2 or later: The presentation opens in Keynote on your iPhone and is added to the presentation manager.
On iPad with iOS 12 or iPadOS and Keynote 5.2 or later: The presentation opens in Keynote on your iPad and is added to the presentation manager. If you don’t have Keynote installed on your iPad, the presentation opens in Keynote for iCloud in a web browser.
On an Android device, or a device without iOS 12 or later or iPadOS and Keynote 5.2 or later: The presentation opens in a browser where you can view but not edit it.
If you’re having trouble accepting an invitation, make sure you meet the iCloud and system requirements.
Collaborate on a shared presentation
Open the shared presentation.
If you previously opened the presentation, look for it in the Keynote folder of iCloud Drive. If you can’t see the presentation, click the link in the email, message or post you received, and if asked, sign in.
If you can’t open the presentation, see “Accept an invitation to collaborate” above.
Edit the presentation.
Edits you and others make to the presentation appear in real time. Coloured cursors and coloured selections of text and objects indicate where others are currently editing. Move your pointer over a coloured cursor to see who’s making the edit.
Do any of the following:
See who’s working in the presentation: Click in the toolbar to open the participant list, which shows who has joined the presentation and who is currently editing or viewing it. The number of people editing or viewing the presentation (not including you) also appears as a badge next to the button.
Follow someone’s edits: Click the coloured dot next to the person’s name in the participant list. If you don’t see a coloured dot, the person has the presentation open but isn’t actively participating.
Hide or show activity (coloured cursors or selections): Choose View > Hide Collaboration Activity or View > Show Collaboration Activity (from the View menu at the top of your screen).
Resolve conflicts: If you’re the presentation owner and there are conflicts, you see a dialogue. Choose the version you want to keep; if you keep more than one, the most recent remains the shared version.
If you see an alert on the Collaborate button in the toolbar, your computer is offline and you can’t edit the presentation until it’s online again. Check your Internet connection and wait for your computer to reconnect.
Opt out of a shared presentation
If you no longer want to have access to a presentation that was shared with you, you can remove yourself from the participant list.
Click in the toolbar.
Move the pointer over your name, click the three dots that appear, then choose Remove Me.
Removing your name from the participant list removes the presentation from your iCloud Drive. If you later want to access the presentation again, you can use the original link to open it.
Note: Not all Keynote features are available for a presentation that’s shared with others. See this Apple Support article for information.