Keynote User Guide for Mac
- Intro to Keynote
- Intro to images, charts and other objects
- Create your first presentation
- Choose how to navigate your presentation
- Open or close a presentation
- Save and name a presentation
- Find a presentation
- Print a presentation
- Touch Bar for Keynote
- Create a presentation using VoiceOver
- Add lines and arrows
- Animate, share or save drawings
- Set movie and image formats
- Change object transparency
- Fill objects with colour or an image
- Add a border to an object
- Add a caption or title
- Add a reflection or shadow
- Use object styles
- Resize, rotate and flip objects
- Move and edit objects using the object list
- Add linked objects to make your presentation interactive
- Select text and place the insertion point
- Use a keyboard shortcut to apply a style
- Format lists
- Add a highlight effect to text
- Add mathematical equations
- Add links
- Add rules (lines) to separate text
- Add or delete a table
- Select tables, cells, rows and columns
- Merge or unmerge cells
- Resize, move or lock a table
- Send a presentation
- Intro to collaboration
- Invite others to collaborate
- Collaborate on a shared presentation
- See the latest activity in a shared presentation
- Change a shared presentation’s settings
- Stop sharing a presentation
- Shared folders and collaboration
- Use Box to collaborate
- Create an animated GIF
- Post your presentation in a blog
- Use iCloud Drive with Keynote
- Export to PowerPoint or another file format
- Reduce the presentation file size
- Save a large presentation as a package file
- Restore an earlier version of a presentation
- Move a presentation
- Delete a presentation
- Password-protect a presentation
- Lock a presentation
- Create and manage custom themes
Shared folders and collaboration in Keynote
If you share a folder in iCloud Drive that contains a Keynote presentation, everyone who has permission to view the folder can open the presentation inside the folder.
Important: To create, view and collaborate with shared folders, you need a device that meets these minimum system requirements: macOS 12.3, iOS 15.4, iPadOS 15.4 or later.
Here are a few things to keep in mind about collaborating on presentations in shared folders:
If you want to invite people to collaborate on a presentation inside a shared folder, you need to change the settings for the entire folder instead of adding participants to the presentation.
If you move an unshared presentation into a shared folder, the presentation is shared with anyone who can open the folder.
If you move a shared presentation into a shared folder, only the people who can open the folder can open the presentation.
If the presentation you’re working on is inside a shared folder, anyone with a link to the presentation must have access to the entire folder to open it.
If you want to stop sharing an individual presentation inside a shared folder without changing the settings for the entire folder, you can move the file to a folder you haven’t shared.
If you stop sharing or delete a shared folder, all files inside the folder are no longer viewable by other users.
If a participant deletes a shared folder, it’s only deleted from that user’s device (unless you’re the owner of the folder).
If a participant (with permission to edit) deletes a presentation inside a shared folder, it’s deleted from everyone’s devices.
Note: The owner can recover the deleted presentation on iCloud.com. See the iCloud User Guide for more information.
To learn more about sharing folders, see the macOS User Guide.