Intro to collaboration in Keynote
You can collaborate with others in real time by sharing a link to your Keynote presentation. Shared presentations and any changes to them are saved in iCloud, so everyone working on the presentation sees the changes as they’re made.
As the owner of the presentation, you choose who can:
Access the presentation: Create a link that anyone can use to open the presentation, or limit access to only specific people who must sign in with their Apple ID before they can open it.
Edit or only view the presentation: Choose whether to give others permission to make changes to the presentation, or only view it.
Invite others to collaborate: Choose whether the people you invite can also invite other people to join the presentation.
To invite others to collaborate on a presentation, you must sign in with your Apple ID and have iCloud Drive turned on. (If you’re signed in with a Managed Apple ID and want to collaborate with someone who uses a personal Apple ID, you need to ask your IT administrator to enable sharing outside your organisation. To learn more, see About Managed Apple IDs for Business.)
Depending on the access privileges you set for a shared presentation, people you invite may need to sign in with an Apple ID and have iCloud Drive turned on before they can open the presentation. Or you can allow anyone with the link to open it (without an iCloud account or Apple ID). See Invite others to collaborate.
Note: If your presentation is stored in Box instead of iCloud, you can still collaborate using the collaboration controls in Box. See Use Box to collaborate.
Minimum system requirements
To collaborate on a shared presentation, people you share with need any of the following:
A Mac with macOS 13.0 or later and Keynote 13.2 or later
An iPhone with iOS 16.0 or later and Keynote 13.2 or later
An iPad with iPadOS 16.0 or later and Keynote 13.2 or later
A Mac with macOS 13.0 or later or Windows computer and a supported browser
Anyone with an Android device, or an Apple device that doesn’t meet the minimum system requirements, can view but not edit the presentation.
Note: Not all Keynote features are available for a shared presentation. See the Apple Support article About collaboration for Pages, Numbers and Keynote.
When you’re not connected to the internet, you can continue to work on a presentation that’s shared with others. The next time you’re online, changes are uploaded to iCloud automatically. See Edit while offline.