Invite others to collaborate in Keynote on Mac
You can invite others to work with you on a presentation in real time by sending them a link to it. Everyone working on the presentation can see changes as they’re made.
By default, only the people you invite to collaborate on the presentation and who sign in to an Apple Account can open and make changes to it. However, you can change the access privileges so that anyone with the link can open it (without an Apple Account), or change the editing privileges so people can view, but not edit the presentation.
After you share a presentation, you can invite more people to join the presentation at any time. How you invite others depends on which access privilege is chosen (that is, whether invitees need to sign in to an Apple Account or not).
Tip: If the presentation is protected by a password, for security reasons don’t send the password with the link.
Participants can also present a shared slideshow with you. To learn more about multi-presenter slideshows, see Play a slideshow with multiple presenters.
Invite people to collaborate
To invite others to collaborate on a presentation, make sure that you’re signed in to your Apple Account, you’ve set up Keynote to use iCloud Drive and the presentation you want to share is stored in iCloud Drive.
With the presentation open, click
in the toolbar.If Collaborate isn’t showing in the pop-up menu at the top, click the pop-up menu, then choose Collaborate.
To change who can access the presentation, click the disclosure arrow below Collaborate, click the “Who can access” pop-up menu, then choose an option (if you can’t see these options, make sure the presentation is stored in iCloud):
Only invited people: Only people you invite who sign in to their Apple Account can open the presentation. People don’t need to have an Apple Account before you invite them; however, they need to create one before they can open your shared presentation.
If you invite someone using an email address or phone number that isn’t associated with their Apple Account, they won’t be able to accept the invitation until they add the email address or phone number to their Apple Account. Instructions are provided when they tap or click the link in the invitation.
Anyone with the link: Anyone who has the link to the shared presentation can tap or click the link to open the presentation.
To change who can make changes to the presentation, click the Permissions pop-up menu, then choose an option:
Can make changes: People can edit, print and download the shared presentation.
View only: People can view, print and download the shared presentation, but not edit it. They can’t reply to or delete comments in the activity list, and when they join a presentation, no notifications appear.
Note: If you set access to “Only invited people” (in the previous step), you can change individual permission settings after you share it.
If you don’t want all participants to be able to invite others, deselect “Allow others to invite”.
Choose a method for sending the invitation to collaborate (if the presentation isn’t stored in iCloud Drive, you’re prompted to move it there):
Mail or Messages: Type an email address or phone number for each recipient, add a note if you want, then click Send (for Mail) or press Enter (for Messages). A link to the file is sent to each recipient.
Notes: To share a link to the file in the Notes app, select or type the name of the recipients, click Share Link, choose the note where you want to save it (or create a new one), add text if you want, then click Save.
Invite with Link: Copy the file’s link, so you can send it or post it using any internet service that’s already set up on your Mac. Type an email address or phone number for each recipient, then click Copy Link. Open the app you want to use to share the link, click where you want to paste the link, then choose Edit > Paste (from the Edit menu at the top of your screen), or press Command-V on the keyboard.
Important: The link to the presentation that’s created when you invite participants includes the presentation’s title. If the title or content of the presentation is confidential, make sure you ask recipients not to forward the link to anyone else.
After you share a presentation, a tick appears on the Collaboration button 
to indicate the presentation is shared.
Invite more people to sign in to the presentation
If you’re the owner of a presentation whose access is set to “Only invited people”, or if the owner of a shared presentation gives you permission to add people, you can invite more people to join the presentation using their Apple Account.
Note: If the presentation access is set to “Anyone with the link”, follow the instructions in the next task, Send the link to more people (no Apple Account required).
Do one of the following:
Choose File > Manage Shared Presentation (from the File menu at the top of your screen).
Click
in the toolbar, then click Manage Shared Presentation. In iCloud Drive, Control-click the file, then choose Manage Shared Presentation.
Click Share With More People, then choose a method for sending the invitation to collaborate:
Mail or Messages: Type an email address or phone number for each recipient, add a note if you want, then click Send (for Mail) or press Enter (for Messages). A link to the file is sent to each recipient.
Notes: To share a link to the file in the Notes app, select or type the name of the recipients, click Share Link, choose the note where you want to save it (or create a new one), add text if you want, then click Save.
Invite with Link: Copy the file’s link, so you can send it or post it using any internet service that’s already set up on your Mac. Type an email address or phone number for each recipient, then click Copy Link. Open the app you want to use to share the link, click where you want to paste the link, then choose Edit > Paste (from the Edit menu at the top of your screen), or press Command-V on the keyboard.
Click Done.
Note: The link may appear in the body of the message as a stylised graphic with the presentation title — make sure you don’t edit or delete it.
Any participant can copy a link to a presentation and paste it somewhere else — for example, to save the link where they can easily access it. If the owner limited access to people they invite, the link only works for invited participants.
You can change the sharing settings for the new people after you send the link.
Send the link to more people (no Apple Account required)
If your presentation’s access is set to “Anyone with the link”, you can invite more people to collaborate on the presentation by sending them a link that doesn’t require an Apple Account to view the presentation.
Note: If the presentation access is set to “Only invited people”, follow the instructions in the previous task Invite more people to sign in to the presentation.
With the presentation open, click
in the toolbar.Choose a method for sending the link:
Mail or Messages: Type an email address or phone number for each recipient, add a note if you want, then click Send (for Mail) or press Enter (for Messages). A link to the file is sent to each recipient.
Notes: To share a link to the file in the Notes app, select or type the name of the recipients, click Share Link, choose the note where you want to save it (or create a new one), add text if you want, then click Save.
Share the link in another way: Click Copy Link, then click where you want to paste the link. Choose Edit > Paste (from the Edit menu at the top of your screen), or press Command-V on the keyboard.
Important: The link to the presentation that’s created when you invite participants includes the presentation’s title. If the title or content of the presentation is confidential, make sure you ask recipients not to forward the link to anyone else.