iCloud: Calendar sharing overview

You can share a calendar both publicly and privately with other people. Sharing gives you flexibility in managing calendars. For example, you could create a calendar for your child’s sports team and share it privately with just the coaches so they can edit it. You could also share it publicly with all the parents so they can view (but not change) it whenever they want.

Sharing works as follows:

• Public calendars can be shared with anyone. To access public calendars, visitors need to use Calendar (or iCal with OS X v10.7.5) on a Mac, Microsoft Outlook on a Windows computer, or any other application that supports the iCalendar file format.

  A public calendar can’t be edited by anyone but the calendar owner (the creator).

• Private calendars can be shared with others who have an iCloud account.

  Participants can view the calendar using iCloud Calendar, Calendar (or iCal with OS X v10.7.5) on a Mac, Microsoft Outlook on a Windows computer, or the Calendar app on an iPhone, iPad, or iPod touch.

  As the owner (creator) of a shared calendar, you assign edit privileges to the invitees to control who can modify the calendar. There are two types of access privileges that can be assigned:

  • View Only access:
    Participants with View Only access can:

    • View the calendar and change their view (from day to week, for example), without affecting the view of other participants

    • Change their own calendar preferences

  • View & Edit access:
    Participants with View & Edit access privileges can do everything listed above, plus:

    • Create and delete calendar events

    • Change details (for example, the name, date, and time) for calendar events

    • Track the responses of guests invited to a calendar event