iCloud: Set up rules to filter email in Mail on iCloud.com

Set up rules to filter email in Mail on iCloud.com

You can set up rules to automatically filter incoming messages or reorganize messages you’ve already received. For example, you can create a rule that sorts messages from a particular sender into a specific folder. You can edit and delete these rules at any time.

Set up rules to filter email

  1. In Mail on iCloud.com, click the Action pop-up menu in the sidebar, then choose Rules.

    If you don’t see the sidebar, see Show or hide the sidebar in Mail on iCloud.com.

  2. Click Add a Rule, then specify the filtering conditions.

    • In the “Name or email address” field, enter a sender’s full or partial name, a complete email address, or an email address domain (the part of the email address after the @ symbol).

    • Use the Then pop-up menus to set up the behavior of the rule.

    The Add Rule window.
  3. To add another rule, repeat step 2.

    If you have multiple rules, they’re applied in the order they appear in the Rules list. To change the order, drag a rule up or down in the list. You can have up to 500 rules.

  4. Click Done.

Important: If you apply rules to a folder and then delete the folder or change its name, make sure to update the rules for those folders accordingly. For example, you can’t forward messages to a deleted folder.

Change or remove email filtering rules

  1. In Mail on iCloud.com, click the Action pop-up menu in the sidebar, then choose Rules.

    If you don’t see the sidebar, see Show or hide the sidebar in Mail on iCloud.com.

  2. Select a rule you want to change, then do any of the following:

    • Change a rule: Click the Info button , specify new filtering conditions in the menus and text fields, then click Done.

    • Delete a rule: Select it, then press Delete.

    • Delete multiple rules: Select them, then press Delete.

    • Change the order of rules: Select them, then drag them up or down in the list.

      When you have multiple rules, they’re applied in the order in which they appear in the list.

  3. Click Done.

Note: It may take up to 15 minutes for new or changed rules to take effect on incoming messages.

Published Date: Jun 20, 2019
Helpful?