Intro to collaboration in Pages
You can collaborate with others in real time by sharing a link to your Pages document. Since shared documents and any changes to them are saved in iCloud, people working in the document can see the changes as they’re made.
As the owner of the document, you control who has access to it and what those users can do:
Access: You can send a link that anyone can use to open the document. Or you can invite specific people who must be signed in with their Apple ID to open the document.
Permission: You can choose whether others can make changes to the document or only view it.
Invitation: You can allow participants to add more people to the document.
You can change access, permission and invitation settings or stop sharing a document at any time.
To invite others to collaborate on a document, you must sign in with your Apple ID and have iCloud Drive turned on.
If you invite someone using an email address or phone number that isn’t associated with their Apple ID, they won’t be able to accept the invitation until they add the email address or phone number to their Apple ID. When they tap or click the link in the invitation, instructions appear.
Minimum system requirements
To view or edit a shared document, and invite others to participate in the document, you and the people you share it with need any of the following:
A Mac with macOS 12 or later and Pages 12.2 or later
An iPhone with iOS 15 or later and Pages 12.2 or later
An iPad with iPadOS 15 or later and Pages 12.2 or later
To view or edit a shared document, people you share it with need a Mac or Windows computer with a supported browser.
Anyone with an Android device, or an Apple device that doesn’t meet the minimum system requirements, can view but not edit the document.
Note: Not all Pages features are available for a shared document. See the Apple Support article About collaboration for Pages, Numbers and Keynote.
When you’re not connected to the internet, you can continue to work on a document that’s shared with others. The next time you’re online, changes are uploaded to iCloud automatically. See Edit while offline.
If your document is stored in Box instead of iCloud, you can use Box to collaborate.