Pages User Guide for iPad
- Intro to Pages
- Word processing or page layout?
- Intro to images, charts and other objects
- Find a document
- Open a document
- Save and name a document
- Print a document or envelope
- Copy text and objects between apps
- Basic touchscreen gestures
- Use Apple Pencil with Pages
- Customise the toolbar
- Select text and place the insertion point
- Add and replace text
- Copy and paste text
- Add mathematical equations
- Bookmarks and links
- Add links
- Set paper size and orientation
- Set document margins
- Set up facing pages
- Page templates
- Add page numbers
- Change the page background
- Add a border around a page
- Add watermarks and background objects
- Change the transparency of an object
- Fill shapes and text boxes with colour or an image
- Add a border to an object
- Add a caption or title
- Add a reflection or shadow
- Use object styles
- Resize, rotate and flip objects
- Add or delete a table
- Select tables, cells, rows and columns
- Merge or unmerge table cells
- Resize, move or lock a table
- Send a document
- Publish a book to Apple Books
- Use presenter mode
- Use iCloud Drive with Pages
- Export to Word, PDF or another file format
- Restore an earlier version of a document
- Move a document
- Delete a document
- Password-protect a document
- Create and manage custom templates
Shared folders and collaboration in Pages
If you share a folder that contains a Pages document, everyone who has permission to view the folder can open the document inside the folder.
Important: To create, view and collaborate with shared folders, you need a device that meets these minimum system requirements: macOS 12, iOS 15, iPadOS 15, or later.
Here are a few things to keep in mind about collaborating on documents in shared folders:
If you want to invite people to collaborate on a document inside a shared folder, you need to change the settings for the entire folder instead of adding participants to the document.
If you move an unshared document into a shared folder, the document is shared with anyone who can open the folder.
If you move a shared document into a shared folder, only the people who can open the folder can open the document.
If the document you’re working on is inside a shared folder, anyone with a link to the document must have access to the entire folder to open it.
If you want to stop sharing an individual document inside a shared folder without changing the settings for the entire folder, you can move the file to a folder you haven’t shared.
If you stop sharing or delete a shared folder, all files inside the folder are no longer viewable by other users.
If a participant deletes a shared folder, it’s only deleted from that user’s device (unless you’re the owner of the folder).
If a participant (with permission to edit) deletes a document inside a shared folder, it’s deleted from everyone’s devices.
Note: The owner can recover the deleted document on iCloud.com. See the iCloud User Guide for more information.
To learn more about sharing folders, see the iPad User Guide.