Send a Keynote presentation on Mac
You can send a copy of a Keynote presentation using AirDrop, Mail, Messages or another service. You can also send your presentation as a PDF, a Microsoft PowerPoint file or as a movie.
Send a copy in Keynote or another format
You can restrict access to a copy by adding a password to it. To prevent anyone else from modifying the copy, you can lock the presentation.
With the presentation open, choose Share > Send a Copy > [sending option].
Select a format for the copy and specify settings:
PDF: These files can be opened and sometimes edited with applications like Preview and Adobe Acrobat. Each slide appears on its own page of the PDF. Select the tick box next to presenter notes and skipped slides if you want to print them. If you select “Print each stage of builds”, each build is printed on its own page, in the same order it appears in the presentation. To include comments in the PDF, select the “Include comments” tick box.
Click the Image Quality pop-up menu, then choose an option (the higher the image quality, the larger the file size). If you added image, drawing, audio or video descriptions for assistive technology (for example, VoiceOver), they’re automatically exported. To include accessibility tags for large tables, click Advanced Options, then choose On.
Note: For more PDF options, click Cancel, select File > Print, then click Show Details at the bottom of the print options.
PowerPoint: If the file needs to be compatible with an older version of Microsoft PowerPoint (1997-2003), click Advanced Options, then choose .ppt from the pop-up menu.
Movie: If you recorded a narration, you can click the Playback pop-up menu, then select Slide show Recording. Otherwise, your presentation is self-playing and advances to the next slide or build according to the time intervals you enter. If you have an animation that’s set to advance following a previous build or transition, it’s not affected by the time interval you enter.
Click the Resolution pop-up menu, then choose a resolution. To set a custom resolution, click Custom at the bottom of the menu.
If there’s a password tick box, do one of the following:
Set a password: Select the “Require password to open” tick box, then enter a password. It applies only to the copy.
Keep the original presentation password: Make sure the “Require password to open” tick box is selected.
Use a different password for the copy you’re sending: Select the “Require password to open” tick box, click Change Password, then set a new password.
Send the copy without a password: Deselect the “Require password to open” tick box.
Click Next, then provide the requested information (an email address if you’re sending an email, for example).
If you aren’t signed into your account for the method you chose, you’re asked to sign in before continuing. For AirDrop, the presentation is sent when the recipient accepts it.
For more format options, you can export the presentation to another format and then send it. See Export to PowerPoint or another file format in Keynote on Mac.
To make it easier to send, post, or share the presentation, you can reduce its file size.