iCloud: Share a calendar with others

Share a calendar with others

You can share a calendar both publicly and privately with other people. Sharing gives you flexibility in managing calendars. For example, you could create a calendar for your child’s sports team and share it privately with just the coaches so they can edit it. You could also share it publicly with all the parents so they can view (but not change) it whenever they want. For specifics about viewing and editing privileges for shared calendars, and how participants can access the calendars, go to Calendar sharing overview.

Share a calendar privately

  1. Click the Share button to the right of the calendar, then choose Private Calendar.

    Note:   You can also share the same calendar publicly. Go to the next task, “Share a calendar publicly,” for more information.
    Image of the Share button

  2. Type the invitee’s email address in the Add Person field and press Return.

    Image of the View & Edit menu.

  3. Click the pop-up menu with the invitee’s name and choose access privileges (View & Edit or View Only).

  4. For each person you want to share the calendar with, repeat steps 2 and 3.

  5. When you’ve invited everyone and set their privileges, click OK.

Invitation emails are sent from your iCloud email address to the participants you specified.

Share a calendar publicly

  1. Click the Share button to the right of the calendar you want to share, and choose Public Calendar.

    Note:   You can also share the same calendar privately. Go to the previous task, “Share a calendar privately,” for more information.
    Image of the Share Calendar button.

  2. To invite people to view the calendar, click Email Link.

  3. Type one or more email addresses in the To field, then click Send.

    Image of addressee field for Public Calendar sharing.

The people you specify automatically receive an invitation email that includes the calendar’s URL. An invitee doesn’t need to be an iCloud user to accept an invitation to view a shared public calendar.

In the sidebar, a shared calendar has a green Share button.

Image of the Shared Calendar icon in the calendar list.

You can also resend invitations to one or more invited participants at any time.