Intro to collaboration in Pages
You can collaborate with others in real time by sharing a link to your Pages document. Shared documents and any changes to them are saved in iCloud, so everyone working on the document sees the changes as they’re made.
As the owner of the document, you choose who can:
Access the document: Create a link that anyone can use to open the document, or limit access to only specific people who must sign in to their Apple Account before they can open it.
Edit or only view the document: Choose whether to give others permission to make changes to the document, or only view it.
Invite others to collaborate: Choose whether the people you invite can also invite other people to join the document.
iCloud requirements
To invite others to collaborate on a document, you must sign in to your Apple Account and have iCloud Drive turned on. (If you’re signed in to a Managed Apple Account and want to collaborate with someone who uses a personal Apple Account, you need to ask your IT administrator to enable sharing outside of your organisation. To learn more, see Service access with Managed Apple Accounts.)
Depending on the access privileges you set for a shared document, people you invite may need to sign in to an Apple Account and have iCloud Drive turned on before they can open the document. Or, you can allow anyone with the link to open it (without an Apple Account). See Invite others to collaborate.
Note: If your document is stored in Box instead of iCloud, you can still collaborate using the collaboration controls in Box. See Use Box to collaborate.
Minimum system requirements
To collaborate on a shared document, you and the people you share with need any of the following:
A Mac with macOS 14.0 or later and Pages 14.2 or later
An iPhone with iOS 17.0 or later and Pages 14.2 or later
An iPad with iPadOS 17.0 or later and Pages 14.2 or later
Pages for iCloud in a supported browser on a Mac with macOS 14.0 or later, or a Windows device
Anyone with an Android device, or an Apple device that doesn’t meet the minimum system requirements, can view but not edit the document.
Note: Not all Pages features are available for a shared document. See the Apple Support article Collaborate on documents in Pages, Numbers and Keynote.
Work offline
When you’re not connected to the internet, you can continue to work on a document that’s shared with others. The next time you’re online, changes are uploaded to iCloud automatically. See Edit while offline.