Share notes and collaborate on Apple Vision Pro

In the Notes app , you can send a copy of a note to a friend and also invite people to collaborate on a note in iCloud.

Send a copy of a note

Open the note you want to share.
Tap , then choose how to send it.

Collaborate on a note or folder using iCloud

To collaborate with others, you can share a note or a folder of notes in iCloud. You can set permissions for other collaborators (such as allowing them to edit notes, add attachments and create subfolders), and all the collaborators can see everyone’s changes in real time.

Note: You can’t collaborate on a locked note or on a folder with locked notes.

Open the note you want to share, then tap (or pinch and hold the folder you want to share, then tap Share Folder), then tap Collaborate.
To change the access and permissions, tap the share options below Collaborate.
Choose how to send your invitation (for example, using Messages or Mail).
If you send the invitation in Messages, you get activities updates in the Messages conversation when someone makes changes in the shared note. Tap the updates to go to the shared note.

View activity in a note

In the notes list, an orange dot to the left of a note title indicates the note has changed since you last looked at it.

Open the note, then swipe right on the note or swipe up on the Activity card to see who made changes and when.
To adjust how the activity is shown, tap , then choose any of the following:
- Show Updates: Shows changes made since you last opened the note.
- Show All Activity: Shows all activity in the note.
- Show Highlights: Shows names, dates and changes made by each collaborator.

Tip: To mention a collaborator and notify them of important updates, type an @ sign followed by their name.

View activity in a folder

Pinch and hold the folder, then tap Show Folder Activity.

Change sharing settings

Do any of the following:

Manage a shared note: Tap , then tap Manage Shared Note.
Manage a shared folder: Tap , then tap Manage Shared Folder.
Remove people: Tap the collaborator you want to remove, then tap Remove Access.
Change access and permission settings: To change the settings for all collaborators, tap Share Options. To change the settings for an individual collaborator, tap their name.
Stop sharing: When you choose this option, the shared note or folder is deleted from the devices of the other participants.

Helpful?

Apple Vision Pro User Guide