Pages User Guide for Mac
- Intro to Pages
- Word-processing or page layout?
- Intro to images, charts, and other objects
- Find a document
- Open or close a document
- Save and name a document
- Print a document or envelope
- Create a document using VoiceOver
- Select text and place the insertion point
- Add and replace text
- Copy and paste text
- Use dictation to enter text
- Accents and special characters
- Add the date and time
- Add mathematical equations
- Bookmarks and links
- Add links
- Change the font or font size
- Set a default font
- Bold, italic, underline, and strikethrough
- Change the color of text
- Add a shadow or outline to text
- Change text capitalization
- Copy and paste text styles
- Add a highlight effect to text
- Format hyphens, dashes, and quotation marks
- Set paper size and orientation
- Set document margins
- Set up facing pages
- Add, rearrange, and delete pages
- Page templates
- Add page numbers
- Change the page background
- Add a border around a page
- Add watermarks and background objects
- Create a custom template
- Add lines and arrows
- Animate, share, or save drawings
- Set movie and image formats
- Change the transparency of an object
- Fill shapes and text boxes with color or an image
- Add a border to an object
- Add a caption or title
- Add a reflection or shadow
- Use object styles
- Resize, rotate, and flip objects
- Add or delete a table
- Select tables, cells, rows, and columns
- Merge or unmerge table cells
- Resize, move, or lock a table
- Use iCloud Drive with Pages
- Export to Word, PDF, or another file format
- Open an iBooks Author book in Pages
- Reduce the document file size
- Save a large document as a package file
- Restore an earlier version of a document
- Move a document
- Delete a document
- Lock a document
- Password-protect a document
- Create and manage custom templates
Shared folders and collaboration in Pages
If you share a folder that contains a Pages document, everyone who has permission to view the folder can open the document inside the folder.
Important: To create, view, and collaborate with shared folders, you need a device that meets these minimum system requirements: macOS Catalina 10.15.4, iOS 13.4, iPadOS 13.4, or later.
Here are a few things to keep in mind about collaborating on a document in shared folders:
If you want to invite people to collaborate on a document inside a shared folder, you need to change the settings for the entire folder instead of adding collaborators to the document.
If you move an unshared document into a shared folder, the document is shared with anyone who can open the folder.
If you move a shared document into a shared folder, only the people who can open the folder can open the document.
If the document you’re working on is inside a shared folder, anyone with a link to the document must have access to the entire folder to open it.
If you want to stop sharing an individual document inside a shared folder without changing the settings for the entire folder, you can move the file to a folder you haven’t shared.
If you stop sharing or delete a shared folder, all files inside the folder are no longer viewable by other users.
If a participant deletes a shared folder, it’s only deleted from that user’s device (unless you’re the owner of the folder).
If a participant (with permission to edit) deletes a document inside a shared folder, it’s deleted from everyone’s devices.
Note: The owner can recover the deleted document on iCloud.com. See the iCloud User Guide for more information.
To learn more about sharing folders, see the macOS User Guide.