Send a spreadsheet in Numbers on Mac
You can send a copy of a Numbers spreadsheet using AirDrop, Mail, Messages or another service. You can also send your spreadsheet in another format — PDF, Microsoft Excel, CSV or TSV.
Send a copy in Numbers or another format
You can restrict access to a copy by adding a password to it. To prevent anyone else from modifying the spreadsheet, you can lock the spreadsheet.
With the spreadsheet open, choose Share > Send a Copy > [sending option].
Select a format for the copy, then specify settings:
PDF: These files can be opened and sometimes edited with applications like Preview and Adobe Acrobat. Choose an option for page layout. Click the Image Quality pop-up menu, then choose an image quality (the higher the image quality, the larger the file size). If you added image, drawing, audio or video descriptions for assistive technology (for example, VoiceOver), they’re automatically exported. To include comments, select the Include Comments tickbox. To include accessibility tags for large tables, click Advanced Options, then choose On.
Excel: Choose whether to include a summary worksheet with links to all the tables. If the file needs to be compatible with an older version of Microsoft Excel (1997-2004), click Advanced Options, then choose .xls from the pop-up menu.
CSV: Cell contents are shown as values separated by commas in the exported file. To include table names, select the “Include table names” tickbox. To change the text encoding, click the disclosure arrow next to Advanced Options.
TSV: Cell contents are shown as values separated by tab stops in the exported file. To include table names, select the “Include table names” tickbox. To change the text encoding, click the disclosure arrow next to Advanced Options.
If there’s a password tickbox, do one of the following:
Set a password: Select the “Require password to open” tickbox, then enter a password. It applies only to the copy.
Keep the original spreadsheet password: Make sure the “Require password to open” tickbox is selected.
Use a different password for the copy you’re sending: Select the “Require password to open” tickbox, click Change Password, then set a new password.
Send the copy without a password: Deselect the “Require password to open” tickbox.
Click Next, then provide the requested information (an email address if you’re sending an email, for example).
If you aren’t signed in to your account for the method you chose, you’re asked to sign in before continuing. For AirDrop, the spreadsheet is sent when the recipient accepts it.
For additional format options, see Export to other file formats in Numbers on Mac.
To make it easier to send, post or share the spreadsheet, you can reduce its file size.