Share notes on iCloud.com
You can invite people to view and edit a note. When you share a note, only people you invite can view and edit it, even if someone else has a link to the note.
When you share a note, the shared icon appears next to the note in the notes list, and when the note is selected, the View Participants button is highlighted and shows a checkmark.
Note: You can’t share a locked note.
In Notes on iCloud.com, select or write the note you want to share.
Click in the Notes toolbar, then click Add People.
Click a sharing option.
Email: Click Email, choose the permission level of the participants and whether they can add or remove other people, then click Share. In the window that appears, add email addresses in the To field, write an optional message, then click .
Copy Link: Click Copy Link, then add the email addresses or phone numbers of your participants. Choose their permission level and whether they can add or remove other people, then click Share.
Only the people you invite can view and edit the note.
Note: You can invite people using any email address or phone number, although participants need an Apple ID to view and edit a note.
The owner of a note can add and remove participants, as well as anyone who has been added to the note and is allowed to add other people. Any participant can always remove themselves.
In Notes on iCloud.com, select the shared note in the notes list.
Click , then do any of the following:
Add participants: Click Add People at the bottom of the participants list. When a person has been invited but has not yet accepted, Invited appears under the person’s name.
Manage permissions: Hold the pointer over the person’s name, click , then choose whether the person can make changes or only view the note. You can also allow the person to add other people.
Remove participants: Hold the pointer over the person’s name, then click and choose Remove Access.
If you want to manage permissions on a note in a shared folder, you must adjust them at the folder level. Click Manage in Shared Folder.
Remove yourself from a shared note
If you’re a participant, you can remove yourself from a shared note.
In Notes on iCloud.com, select the note you want to remove yourself from, then click .
Hold the pointer over your name, then click and choose Remove Me.
Stop sharing notes
You must be the owner of a note to stop sharing it.
In Notes on iCloud.com, select the note you want to stop sharing in the notes list.
Click , then do one of the following:
Stop sharing with all participants: Click Stop Sharing.
Stop sharing with just one participant: Hold the pointer over the person’s name, then click and choose Remove Access.
If you share a folder, all of the notes in that folder automatically take on the sharing permissions of that folder. To learn more, see Share folders in Notes on iCloud.com.