Add, rearrange and delete pages in Pages on Mac
In word-processing documents, new pages are added automatically as your typing reaches the end of a page. You can also add new pages manually. In page layout documents, you can only add pages manually.
Note: To determine which type of document you have, see Intro to word-processing and page layout documents.
You can also duplicate, rearrange and delete sections (in a word-processing document) and pages (in a page layout document), and combine documents or move content between documents of the same type.
Add a new page
In a page layout document: Click anywhere in the page you want the new page to follow, then click in the toolbar. A blank page is automatically added. If there are other master pages for the template, choose the one you want to add.
In a word-processing document, you can duplicate a section, then delete any pages you don’t want to keep. In a page layout document, you can duplicate individual pages.
Click in the toolbar, then choose Page Thumbnails.
Select the page thumbnails of pages you want to duplicate, then choose Edit > Duplicate Selection (from the Edit menu at the top of your screen).
The duplicate section or pages are added below the original.
Do any of the following:
Remove unwanted pages in the new section: In a word processing document, select all the text and objects on the pages, then press Delete on your keyboard. As a page is cleared, it’s removed.
Move a section or page: In the sidebar, select the section (in a word-processing document) or page (in a page layout document) you want to move, then drag it to where you want it in the document. You can move multiple pages at a time, but only one section at a time.
You can rearrange the pages in a page layout document to appear in any order.
Note: You can’t rearrange the pages in a word-processing document (because text flows from one page to another), but you can copy and paste content from one page to another.
In a page layout document, click in the toolbar, then choose Page Thumbnails.
Select the page thumbnail, then drag it to where you want it.
Tip: To rearrange more than one page, press the Command key as you click the page thumbnails you want to rearrange, then release the Command key. Control-click one of the selected page thumbnails, then choose Cut. Control-click the page thumbnail you want the content to follow, then choose Paste.
Copy and paste pages between documents
A quick way to reuse content is to copy a section from one word-processing document to another, or copy a page from one page layout document to another (you can also copy and paste within the same document).
In the document you want to copy from, click and choose Page Thumbnails.
Do one of the following:
Copy a section in a word processing document: Control-click a page thumbnail in the section you want to copy (a background colour appears behind all of the page thumbnails that belong to the section).
Copy a page in a page layout document: Control-click the page thumbnail you want to copy.
Copy multiple pages in a page layout document: Press Shift or Command while you select the pages you want to copy, then Control-click one of the selected thumbnails.
In the shortcut menu, choose Copy (or Cut if you want to remove the original page).
Open the document you want to paste to, then click and choose Page Thumbnails.
Control-click the page thumbnail you want the pasted content to follow, then choose Paste.
In word-processing documents, the section is pasted after the last page of the section you selected.
Note: You can’t paste a section or pages at the start of a document. Instead, paste them after the first page or section, then rearrange them.
When you copy pages from a document that uses a different starting template, or pages that use master pages you created yourself, the pages are copied along with the master pages they’re based on.
Delete a page
The only way to delete a page in a word-processing document is to delete everything on the page, including invisible characters like paragraph breaks and formatting elements. To delete a page in a page layout document, you select the page thumbnail in the sidebar.
Delete a page in a word-processing document: Select all the text and objects on the page (or multiple pages), then press Delete on your keyboard until the page disappears.
If the page you want to delete is blank, click at the beginning of the next page (to place the insertion point before the first text or graphic), then press Delete on your keyboard until the page disappears.
Tip: To show hidden formatting symbols, choose View > Show Invisibles (from the View menu at the top of your screen).
Delete a page in a page layout document: Click in the toolbar, choose Page Thumbnails, select the page thumbnail you want to delete, then press Delete on your keyboard. To select multiple pages, press the Command key as you select page thumbnails.
If you accidentally delete something and want it back, choose Edit > Undo (from the Edit menu at the top of the screen), or press Command-Z on your keyboard.
If your document contents disappear
If your document contents disappear when you try to delete a page, your document is set up for word processing and you can only delete sections, not individual pages.
To recover any lost content, choose Edit > Undo (from the Edit menu at the top of the screen), or press Command-Z on your keyboard.
Follow the instructions for deleting a page in a word-processing document in "Delete a page”, above.