Pages User Guide for Mac
- Intro to Pages
- Word processing or page layout?
- Intro to images, graphs and other objects
- Find a document
- Open or close a document
- Save and name a document
- Print a document or envelope
- Create a document using VoiceOver
- Select text and place the insertion point
- Add and replace text
- Copy and paste text
- Use dictation to enter text
- Accents and special characters
- Add the date and time
- Add mathematical equations
- Bookmarks and links
- Add links
- Change the font or font size
- Set a default font
- Bold, italic, underline and strikethrough
- Change the colour of text
- Add a shadow or outline to text
- Change text capitalisation
- Copy and paste text styles
- Add a highlighting effect to text
- Format hyphens, dashes and quotation marks
- Set paper size and orientation
- Set document margins
- Set up facing pages
- Add, rearrange and delete pages
- Page templates
- Add page numbers
- Change the page background
- Add a border around a page
- Add watermarks and background objects
- Create a custom template
- Add lines and arrows
- Animate, share or save drawings
- Set movie and image formats
- Change the transparency of an object
- Fill shapes and text boxes with colour or an image
- Add a border to an object
- Add a caption or title
- Add a reflection or shadow
- Use object styles
- Resize, rotate and flip objects
- Add or delete a table
- Select tables, cells, rows and columns
- Merge or un-merge table cells
- Resize, move or lock a table
- Use iCloud Drive with Pages
- Export to Word, PDF or another file format
- Open an iBooks Author book in Pages
- Reduce the document file size
- Save a large document as a package file
- Restore an earlier version of a document
- Move a document
- Delete a document
- Lock a document
- Password-protect a document
- Create and manage custom templates
Alphabetise or sort table data in Pages on Mac
You can sort column data alphabetically or by increasing or decreasing values. When you sort by column, the rows of the table rearrange accordingly.
Note: If the sort options aren’t available, your table might have cells merged across adjacent rows. You need to un-merge the cells to sort. Click the merged cells, then choose Format > Table > Unmerge Cells (from the Format menu at the top of your screen). If you’re not sure where the merged cells are, select the table, then choose Format > Table > Unmerge All Cells.
Text in column headers and footers isn’t sorted.
Note: The tasks below apply to a table you add to your page. They don’t apply to a page you formatted into columns.
Alphabetise or sort table data
Click anywhere in the table, then move the pointer over the letter above the column by which you want to sort.
Click the arrow that appears next to the column letter, then choose a sorting option:
Sort Ascending: Sort the data in alphabetical order (A to Z) or by increasing numerical values.
Sort Descending: Sort the data in reverse – alphabetical order (Z to A) or by decreasing numerical values.
In columns containing both text and numbers, ascending order sorts numbers before text (for example, 1a, 1b, 2a, a1, b1). Ascending order also places Boolean (true/false) cells after cells sorted alphabetically or numerically and places blank cells at the bottom of the column.
Tip: Table columns don’t sort independently from each other—all the cells in a row stay together when you sort a column. If you want to sort a column separately, first sort the column, then copy all the cells in that column. Then Undo the sort (to revert to the previous table sort order) and paste the copied cells back into the column.