Check spelling in Numbers on Mac
You can have Numbers spell checking while you type and automatically correct mistakes. You can also have Numbers check grammar and add terms to the dictionary so they’re not marked as misspelt.
If you want to check spelling in a different language, first change the language of the dictionary.
Check spelling and grammar
Do one of the following:
Press Command-Semicolon (;) on the keyboard to show the first misspelled word. Press it again to see the next misspelling, and so on.
Choose Edit > Spelling and Grammar > Check Grammar with Spelling (a tick indicates it’s on), then choose Check Document Now. The first spelling error is highlighted and grammatical errors are underlined in green.
To see suggested spellings or grammatical corrections for a word, Control-click it, then click the correction you want to use.
To ignore a misspelling, Control-click the word, then select Ignore Spelling.
The word is ignored if it occurs again in the spreadsheet (and is highlighted in other spreadsheets). If you later want to remove it from the Ignored Words list, choose Numbers > Preferences (from the Numbers menu at the top of your screen), click Auto-Correction, click the Ignored Words button, and then remove the word.
To show the next error, press Command-Semicolon.
Use auto correction
When your spelling is checked automatically, misspelt words are underlined in red and suggested corrections are shown in blue beneath the word. If you don’t see auto correct suggestions, make sure auto correction is turned on.
Choose Numbers > Preferences (from the Numbers menu at the top of your screen).
Click Auto-Correction at the top of the preferences window, then select or deselect “Correct spelling automatically”.
With auto correction on, do any of the following:
Accept suggestions: If there’s only one suggested correction, keep typing to change the word to the one suggested. If two or more suggestions are shown, select one.
Ignore suggestions: Press the Esc (Escape) key, then continue typing.
Undo auto corrections: An automatically corrected word is briefly underlined in blue. To revert to your original spelling, place the insertion point after the word, to show your original spelling, then select your spelling. You can also Control-click the word to show your spelling, then select it.
Add and remove words from the spelling dictionary
Add a word: Control-click the word in your spreadsheet, then choose Learn Spelling in the shortcut menu. The word is added to the macOS dictionary used by Numbers and other apps.
Remove a word: Control-click the word in your spreadsheet, then choose Unlearn Spelling in the shortcut menu. The word is removed from the macOS dictionary used by Numbers and other apps.
Designate words to ignore in Numbers: Choose Numbers > Preferences (from the Numbers menu at the top of your screen). Click Auto-Correction at the top of the preferences window, then click the Ignored Words button in the Spelling section. Click
, then type the word you want the spellchecker to ignore. Click OK when you’re done.
Note: If you add a word to the spelling dictionary, it’s added for all languages.
Use the Spelling and Grammar window
You can open the Spelling and Grammar window to check spelling and grammar in your spreadsheet.
Choose Edit > Spelling and Grammar > Show Spelling and Grammar (from the Edit menu at the top of your screen).
To check only specific text, first select the text.
To learn about finding and replacing text, see Find and replace text in Numbers on Mac.
Set up spell checking for multiple languages
In System Preferences, you can set up your Mac to automatically check spelling for different languages.
In the top-left corner of your screen, choose Apple menu
> System Preferences.Click Keyboard, then click Text at the top of the window.
Click the Spelling pop-up menu, then select Set Up at the bottom of the menu.
Do any of the following:
Drag the languages in the list into the order you want them checked.
Select the tick box next to languages you want checked.
If you have a dictionary file you want to use, copy it to the Spelling folder in your Library folder.
Click Done.
Click the Spelling pop-up menu again, then select Automatic by Language.
Close the keyboard preferences window.
You can also choose a language for spell checking in the Spelling and Grammar window. Choose Edit > Spelling and Grammar > Show Spelling and Grammar. Click the pop-up menu at the bottom of the window, then select a language.