Sync user accounts from Google Workspace to Apple School Manager
Overview
When a user account is synced to Apple School Manager, the default role is Student. After the sync is complete, the following user account attributes can be edited:
Roles
Grade level
Student Information System (SIS) user name
These attributes are stored with the user account in Apple School Manager and aren’t written back to Google Workspace, Microsoft Entra ID, or your IdP.
The synced account information is added as read-only until you turn off syncing. At that time, the accounts become manual accounts, and attributes in these accounts (such as a user’s name) can then be edited.
Note: The initial sync takes longer to perform than subsequent cycles do. Consult the Google Workspace documentation to learn how often users are synced.
How is federation data from Google Workspace used for directory syncing?
The following information is read by Apple School Manager when you link to Google Workspace for directory syncing:
Google Workspace user attribute | Apple School Manager user attribute | Required |
|---|---|---|
givenName | First Name |  |
familyName | Last Name | |
id | Managed Apple Account and email address | |
primaryEmail | User Name |  |
department | Department | |
costCenter | Cost Center | |
externalId | External Id | |
deletionTime | Deletion Time | |
For more information, see the Google REST Resource: users documentation.
Turn on Google Workspace Sync
Important: Review the following before you configure directory syncing.
In Apple School Manager
, sign in with a user who has the role of Administrator, Site Manager, or People Manager.Select your name at the bottom of the sidebar, select Preferences
, then select Managed Apple Accounts 
.Under Directory Sync, turn on Google Workspace Sync.