Pages for Mac: Format columns of text in a Pages document

Format columns of text in a Pages document

You can format a document into two or more columns in which text and graphics flow automatically from one column to the next. You can change the number of columns for only a few paragraphs of your document, for a whole section, and for text in a text box or shape.

Note: If you don’t want the content in columns to flow from one column to the next, add a table with the number of columns you want to your document instead. That way, you can enter text across the page in individual table cells.

Format columns of text

  1. Do one of the following:

    • For the whole document: Click in any text in the document.

      If the document has multiple sections, this only applies to the section you click in.

    • For specific paragraphs: Select the paragraphs you want to change.

    • For text in a text box or shape: Select the object.

  2. In the Format  sidebar, click the Layout button near the top.

    If the text is in a text box, table, or shape, first click the Text tab at the top of the sidebar, then click the Layout button.

  3. Use the controls in the Columns section to set the number of columns and their spacing:

    • Set the number of columns: Click the arrows next to the Columns value field.

    • Set column spacing: Double-click the values in the Column and Gutter columns, then type the width for the column.

    • Set different column widths: Deselect the checkbox next to “Equal column width.”

    Layout pane of the Format inspector, showing columns controls.

If you added a table to your document and want to edit the columns, see Add or remove table rows and columns.

Force text to the top of the next column

  1. Click where you want the previous column to end.

  2. Click the Insert menu button in the toolbar, then choose Column Break.

When you insert a column break, Pages inserts a formatting character called an invisible. You can turn on invisibles in the document to see where special formatting is applied.

Published Date: Jul 23, 2019