Pages for Mac: Add headers and footers in a Pages document

Add headers and footers in a Pages document

You can add headers and footers—which can include text, page numbers, page counts, and the date and time—to your document then set where you want them to appear.

Before you begin, find out whether you're working in a page layout or word-processing document. There are some differences in how you format headers and footers for each type of document.

Add headers and footers in a word-processing document

  1. Click in a page where you want to add headers and footers.

    If your document has multiple sections and you intend to use different headers or footers for some sections, select a page in the section you’re adding this header or footer to; otherwise, you can add the header or footer to any page.

  2. Move the pointer over the top or bottom of the page until you see the three header or footer fields, then click one (you can use any combination of fields to complete your header or footer).

    If you don’t see the fields, turn on headers and footers for the document (click the Document button in the toolbar, click the Document tab at the top of the sidebar, then select the Header and Footer checkboxes).

  3. Type your text, or click the Insert Page Number pop-up menu and choose a numbering style.

    If you already added page numbers in another section, you don’t see the Insert Page Number pop-up menu. Instead, click the Insert Menu button in the toolbar and choose Page Number.

  4. To set the distance from the top and bottom page margins, click the arrows or enter values in the fields next to Top and Bottom (below the Header and Footer checkboxes in the sidebar).

  5. Click the Section tab at the top of the sidebar, then choose any of the following:

    • Hide on first page of section: Hide the header or footer on the first page. If the document has more than one section, it applies only to the first page of this section.

    • Match previous section: Use the same headers and footers from one section to the next. Deselect this checkbox if you want to use different headers and footers for this section.

    • Left and right pages are different: When this checkbox is selected in a document using facing pages, the headers and footers on left and right pages can be different. See Set up facing pages for more information.

  6. To change the font, font size, color, and alignment of header and footer text, select the text, then use the controls in the Format sidebar.

    If a button is dimmed, that format can’t be applied to the selected text.

Add headers and footers in a page layout document

  1. Move the pointer over the top or bottom of a page until you see the header or footer area, then click any of the three fields (you can use any combination of the fields).

    If you don’t see the fields, turn on headers and footers for the document (click the Document button in the toolbar, click the Document tab at the top of the sidebar, then select the Header and Footer checkboxes).

  2. Type your text, or click the Insert Page Number pop-up menu and choose a numbering style.

    If you already added a page number on another page, you don’t see the Insert Page Number pop-up menu. Instead, click the Insert Menu button in the toolbar and choose Page Number.

  3. If your document uses facing pages and you want to enter different information on left and right pages, click the Document button and select the “Left and right pages are different” checkbox. See Set up facing pages for more information.

  4. To set the header and footer margins, in the Document sidebar, click the arrows or enter values in the Header & Footer Margins fields.

  5. To adjust headers and footers for a page, click a blank spot on the page (so nothing is selected), click the Format button in the toolbar, then select any of the following:

    • Show header and footer: Select or deselect the checkbox to show or hide the header and footer on this page.

    • Match previous page: Use the same headers and footers from one page to the next. Deselect this checkbox if you want to use different headers and footers for this page.

Delete headers or footers in the document

Turning headers or footers off removes the content from all headers and footers in your document.

  1. In the Document  sidebar, click the Document tab.

  2. Deselect the Header or Footer checkbox.

Note: If you change your mind, press Command-Z on your keyboard to add the deleted text back. Simply selecting the checkbox again won’t retrieve the deleted text.

Published Date: Jun 18, 2018
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