Pages for Mac: Create and use character styles in Pages

Create and use character styles in Pages

A character style is a set of font attributes—such as size, color, and styling like bold, italic, and strikethrough—that determines how text looks. When you style text to look a certain way, you can save that look as a custom character style so that you can easily apply it to other text in your document.

Apply a character style

  1. Select one or more words you want to format.

  2. Click the Style button near the top of the sidebar on the right.

    If you don’t see a sidebar, or the sidebar doesn’t have a Style button, click Format button in the toolbar. If the text is in a text box, table, or shape, first click the Text tab at the top of the sidebar, then click the Style button.

  3. In the Font section, click the pop-up menu next to Character Styles, then choose a style.

    The Character Styles pop-up menu

Create a new character style

  1. Select one or more words with the formatting you want to save as a style.

  2. Click the Style button near the top of the sidebar on the right.

    If you don’t see a sidebar, or the sidebar doesn’t have a Style button, click Format button in the toolbar. If the text is in a text box, table, or shape, first click the Text tab at the top of the sidebar, then click the Style button.

  3. In the Font section, click the pop-up menu next to Character Styles, then do one of the following:

    • Create a new style with a new name: Click New style button in the top-right corner of the Character Styles menu, then type a name for the style.

    • Create a new style based on an existing style: Move the pointer over the style name in the list, click the arrow that appears, then choose Redefine from Selection (characters that used the original style aren’t changed).

  4. Type a name for the style.

Update or revert a character style

If you change the appearance of characters that have a character style applied to them, an asterisk, and in some cases an Update button, appears next to the style’s name in the Character Styles pop-up menu. This indicates that the style has an override for those characters.

If you want to keep the overrides without updating the style, do nothing. The text retains your changes, and an asterisk appears next to the character style name whenever you select the text.

If you don’t want to keep the overrides, you can revert back to the original character style, update the character style with your changes, or use the overrides to create a new character style.

  1. Select one or more of the words with the character style you modified.

  2. Click the Style button near the top of the sidebar on the right.

    If you don’t see a sidebar, or the sidebar doesn’t have a Style button, click Format button in the toolbar. If the text is in a text box, table, or shape, first click the Text tab at the top of the sidebar, then click the Style button.

  3. In the Font section, click the pop-up menu next to Character Styles.

    The Character Styles pop-up menu
  4. Do one of the following:

    • Update the style to use the overrides: Click the Update button (if there is one), or move the pointer over the style name, click the arrow that appears, then choose Redefine from Selection. All text in the document that uses that style is also updated.

    • Remove the override: Click the style name in the list. The changes that caused the override are removed.

Rename a character style

  1. Click in any text, then click the Style button near the top of the sidebar on the right.

    If you don’t see a sidebar, or the sidebar doesn’t have a Style button, click Format button in the toolbar. If the text is in a text box, table, or shape, first click the Text tab at the top of the sidebar, then click the Style button.

  2. In the Font section, click the pop-up menu next to Character Styles.

    The Character Styles pop-up menu
  3. Move the pointer over the style name, click the arrow that appears, then choose Rename Style.

  4. Type a new name for the style.

Delete a character style

  1. Click in any text, then click the Style button near the top of the sidebar on the right.

    If you don’t see a sidebar, or the sidebar doesn’t have a Style button, click Format button in the toolbar. If the text is in a text box, table, or shape, first click the Text tab at the top of the sidebar, then click the Style button.

  2. In the Font section, click the pop-up menu next to Character Styles.

    The Character Styles pop-up menu
  3. Move the pointer over the style name, click the arrow that appears, then choose Delete Style.

    If the style is being used in the document, you see an alert and can choose a replacement style.

If you often use a character style, you can create a keyboard shortcut to apply the style.

Published Date: Jun 17, 2017
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