Pages for Mac: Print a document or envelope in Pages

Print a document or envelope in Pages

You can print a document using any printer you set up on your Mac. You can also specify a default printer, paper size, and orientation for the document.

Print a document

  1. Open the document, then choose File > Print (from the File menu at the top of your screen).

  2. Click the Printer pop-up menu and choose a printer.

    If no printers appear in the menu, click the Printer pop-up menu and choose either Nearby Printers or Add Printer, then choose an available printer.

  3. Specify print options:

    • Copies: Enter the number of copies you want to print.

    • Two-Sided: Select the checkbox. It appears only if your printer supports double-sided printing.

    • Preview individual pages: Click the arrows below the document to see individual pages.

    • Print a range: Click the Pages pop-up menu, choose Range, then enter the beginning and ending page numbers of the range.

    • For more printing options: Click Show Details, then use the printing controls to change layout, paper handling, paper feed options, and more.

  4. Click Print.

For more information about printing on your Mac, click the question-mark button at the bottom of the print window. Most printing functions are managed by your Mac’s operating system and by the features built into your printer.

If documents won’t print or the color looks wrong, check the documentation that came with your printer.

Cancel or pause printing

Do any of the following:

  • Close the print window without printing: Click Cancel.

  • Pause printing: Click the printer icon in the Dock, then click Pause. To continue printing, click Resume.

  • Cancel the print job: Click the printer icon in the Dock, then click the small x to the right of the print job.

    If you don’t see the printer icon in the Dock, the document has already printed. The printer icon appears only when there are jobs in the printing queue.

Print an envelope

You can print envelopes from within Pages, as described below, or from the Contacts app on your Mac (see Contacts Help to learn how).

  1. With Pages open, choose File > New (from the File menu at the top of your screen).

  2. Click Stationery on the left side of the template chooser.

  3. Scroll down to the Envelopes section, then double-click an envelope template.

  4. In the Document  sidebar, click the Document tab.

  5. Click the second pop-up menu in the Printer & Paper Size section, then choose an envelope size.

    If you don’t see the size you need, you can set a custom size. Choose File > Page Setup (from the File menu at the top of the screen), click the Paper Size pop-up menu, then choose Manage Custom Sizes.

  6. On the envelope template, click placeholder text in the recipient address, then type the address.

    You can add or delete lines as needed.

  7. Double-click text in the return address, then type your address.

    The return address is a text box. Drag the selection handles if you want to resize it.

  8. Choose File > Print.

  9. Click the Printer pop-up menu, choose a printer, then click Print.

You can create personalized envelopes with your return address, then save the envelope as a custom template. Your envelope template appears in the My Templates section of the template chooser if you save it there.

Set a default printer and page size

You can set a default printer for the document. If this printer isn’t available when you print, the default printer specified in your computer’s System Preferences is used instead.

  1. In the Document  sidebar, click the Document tab.

  2. Click the Printer pop-up menu and choose a printer.

  3. Click the Paper Size pop-up menu and choose a paper size.

    If you don’t see the size you need, you can set a custom size. Choose File > Page Setup (from the File menu at the top of the screen), click the Paper Size pop-up menu, then choose Manage Custom Sizes.

  4. Click a page orientation (portrait or landscape).

For more information about custom paper sizes, see Set a custom paper size.

Published Date: Jul 23, 2019
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