Pages for Mac 5.0: Use paragraph styles

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Use paragraph styles

You can modify existing paragraph styles to create new styles. You can remove style overrides (changes to a paragraph style), update the style to keep the overrides, and create new styles in the Style pane of the Format inspector. Your changes are reflected in the Paragraph Styles menu, where you can remove and rename styles.

You can also copy the style of selected text and paste it onto other text.

Paragraph Styles pop-up menu, showing controls to add or change a style.

Remove overrides from a paragraph style

When you change the formatting of text that has a paragraph style applied to it, an asterisk appears next to the paragraph style name at the top of the Text pane of the Format inspector. This asterisk indicates the selected text has been modified from its original style. If you don’t want to keep the changes (the overrides), you can revert to the original style.

  1. Click the paragraph with the override.

  2. In the Text pane of the Format inspector, click Paragraph styles button next to the style name at the top of the pane.

  3. Click the style name (it has a gray checkmark to indicate an override).

    The override is cleared and the text reverts to the original style.

Update a paragraph style

If you select an entire paragraph and then change the font, size, color, or other attributes of text in the paragraph, an Update button appears next to the style’s name at the top of the Text pane. Click the button to update the style to use your changes and create a new version of the style.

If you didn’t select the entire paragraph when you made changes, you may not see the Update button, but you can still update the style.

  1. Click the paragraph that uses the style you want to update.

  2. In the Text pane of the Format inspector, click the paragraph style name at the top of the pane.

  3. In the Paragraph Styles menu, move the pointer over the style name (it has a checkmark), then click the arrow that appears.

  4. Choose Update Style.

Copy and paste a text style

You can copy the style of selected text, then apply that style to other text.

  1. Select text, then choose Format > Copy Style (from the Format menu at the top of your computer screen).

  2. Select other text to apply the style to, then choose Format > Paste Style.

If you copy text and want it to match the style of the text where you’re pasting it, choose Edit > Paste and Match Style (the Edit menu is at the top of your computer screen).

Create a new paragraph style

  1. Click the paragraph you want to base the new style on.

  2. In the Text pane of the Format inspector, click the paragraph style name at the top of the pane.

  3. Click New style button at the top of the Paragraph Styles menu.

  4. Enter a name for the new style, then click away from the menu to close it.

Rename a style

  1. Click a paragraph that uses the style you want to rename.

  2. In the Text pane of the Format inspector, click the paragraph style name at the top of the pane.

  3. In the Paragraph Styles menu, move the pointer over the style name (it has a checkmark), then click the arrow that appears.

  4. Choose Rename Style, then enter a new name.

Delete a style

You can delete a style that isn’t being used in your document. If the style is being used, you can designate a replacement style for it.

  1. Click any text.

  2. In the Text pane of the Format inspector, click the paragraph style name at the top of the pane.

  3. In the Paragraph Styles menu, move the pointer over the style name (it has a checkmark), then click the arrow that appears.

  4. Choose Delete Style.

If you try to delete a style that’s being used, you see a dialog asking you to choose a style to replace the one you’re deleting.

Published Date: Apr 3, 2018
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