Numbers User Guide for iPad
- Intro to Numbers
- Intro to images, graphs and other objects
- Create a spreadsheet
- Open spreadsheets
- Prevent accidental editing
- Personalise templates
- Use sheets
- Undo or redo changes
- Save your spreadsheet
- Find a spreadsheet
- Delete a spreadsheet
- Print a spreadsheet
- Change the sheet background
- Copy text and objects between apps
- Touchscreen basics
- Use Apple Pencil with Numbers
- Wrap text to fit in a cell
- Highlight cells
- Alphabetise or sort data in a table
- Filter data
- Modify graph data
- Move and resize graphs
- Select text and place the insertion point
- Change the look of text
- Use text styles
- Format lists
- Add and edit equations
- Add links
- Change object transparency
- Fill objects with colour or an image
- Add a border to an object or sheet
- Add a caption or title
- Add a reflection or shadow
- Use object styles
- Resize, rotate and flip objects
- Use iCloud with Numbers
- Import an Excel or text file
- Export to Excel or another file format
- Restore an earlier version of a spreadsheet
- Move a spreadsheet
- Password-protect a spreadsheet
- Create and manage custom templates
Prevent accidental editing in Numbers on iPad
To avoid accidentally moving objects or bringing up the keyboard as you view, scroll and interact with text and objects, you can use reading view. Reading view minimises the controls to just what you need to view the content and perform basic tasks. You can quickly switch to editing view to make changes, then switch back to reading view.
When you send a Numbers spreadsheet to someone else or someone sends a spreadsheet to you, it opens on iPhone and iPad in reading view. When you reopen a spreadsheet, it opens the way you left it — in reading view or editing view.
If you prefer to always open spreadsheets in editing view, you can change this setting.
Do any of the following to switch between reading view and editing view:
Switch to editing view: Tap at the top of the screen.
Switch to editing view with text selected: Tap Edit in the menu that appears.
Switch to editing view with an image or table cell selected: Touch and hold the image or cell, then tap Edit in the menu that appears.
Switch from editing to reading view: Tap in the top-right corner of the screen.
Note: In narrow views such as split-screen on some iPad models, tap at the top of the screen, then tap Stop Editing.
Set spreadsheets you receive to always open in editing view: Tap , tap Settings, tap Editing, then turn on Open in Edit View. If you later change a spreadsheet to reading view, it opens in reading view the next time you open it.
In reading view, the Cell Action Menu and Numbers keyboard are not available.