Add and print comments in Keynote on iPad
You can add comments to text, objects, graphs, table cells and slides. A small square appears next to text (which is also highlighted) to indicate a comment is attached. Comments attached to shapes are also indicated by a small square. Comments in table cells are indicated by a triangle in the corner of the cell. When you don’t want comments to be visible, you can hide them, and you can print a presentation with or without comments.
When multiple people are working on a presentation, each person’s comments appear in a unique colour and include their author name. Anyone can reply to a comment, which is especially useful if you’re collaborating — you can add a comment and with back-and-forth replies, have a conversation in real time.
Note: Comments aren’t visible in printed presentations unless you select that printing option.
Add, edit or delete a comment
You can add and edit your own comments, and anyone can delete a comment.
Select text, or tap an object or a table cell, then tap Comment.
Note: If you tap the background of the slide (so that nothing is selected), you can add a comment to the slide that always stays open. You can resize the comment and reposition it on the slide. Others can’t reply to this type of comment.
Type your comment, then tap Done.
To view, edit or delete your comment, do one of the following:
Open a comment: Tap the comment marker.
Edit a comment: If you’re the comment’s author, tap the comment marker, tap in the text, type your changes, then tap Done.
If there are replies to your comment, you can’t edit the original comment by tapping its text. Instead, tap
at the top of the comment, tap Edit Comment, make your changes, then tap Done.Delete a comment: Tap the comment marker, then tap Delete at the bottom of the comment. If there are replies to the comment, this action deletes the entire conversation. You can delete an individual reply only if you’re the author of the reply or the presentation owner.
If the comment is on the slide background, move the pointer over the comment, then tap Delete.
Review comments
Tap the comment marker.
Do any of the following:
Review a comment or conversation: Scroll through the text. If a comment is truncated, tap Show More. If replies are hidden, tap “View [ n] more replies”.
Go to the next or previous comment (or highlight): Tap the arrows at the bottom of a comment.
If the comment is on the slide background, move the pointer over the comment, then tap the arrows.
View detailed information about the date and time the comment or reply was added: Tap
next to the comment or reply. Only the author of the comment or reply and the presentation owner can see this information.
To close the comment, tap outside it.
Reply to a comment or edit your reply
Anyone you share the presentation with (by sending them a copy or inviting them to collaborate with editing permission) can reply to a comment.
Tap the comment marker.
Do any of the following:
Add a reply: Tap Reply at the bottom of the comment, type your reply, then tap Done. You can reply as many times as you like.
Edit your reply: Tap
next to the reply you want to edit. Tap Edit Reply, make your changes, then tap Done.Delete a reply: Tap
next to your reply (or if you’re the presentation owner, the person’s reply you want to delete). Tap Delete Reply.
To close the comment, tap outside it.
Delete a conversation
Tap the comment marker, then tap Delete at the bottom of the conversation.
Show or hide comments
Tap
at the top of the screen.Tap Settings, then turn Comments on or off.
Print comments
When you print a presentation with comments included, the comments appear in a column on the left side of the page and numbered flags appear on each slide next to the corresponding text and objects. If there are more comments than will fit in the left column, the comments continue on one or more additional pages.
Tap
, then tap Print.Tap a single slide layout and turn on Print Comments.
Tap Next, then choose a printer and the number of copies.
Tap Print in the top-right corner.
You can also export your presentation as a PDF and include the comments (see Export to PowerPoint or another file format).
For more information about printing and print options, see Print a presentation.