Change Printers & Scanners preferences on Mac

Use Printers & Scanners preferences to manage printers and scanners. To learn how to add a printer to use with your Mac, see Add a printer on Mac.

To change these preferences, choose Apple menu > System Preferences, then click Printers & Scanners.

Option	Description
List of printers and scanners	Click a device to see information, including its location and status.
Add button	To add a printer or scanner, click the Add button , then choose from the list or type the device’s information into the dialogue that appears. Most printers and scanners are listed under Default. You can also add an IP printer or Windows printer.
Remove button	To remove a device, select it, then click the Remove button .
Open Print Queue	Open the print queue for the selected printer, where you can pause the printer, delete a print job, or move a job to another printer.
Options & Supplies	View general information for the selected printer, check supply levels, or update options you added to the printer.
Share this printer on the network	Allow other users to use your printer. They can be using a Mac, Windows or UNIX computer, and must be on the same local network. Mac users must have macOS 10.5 or later installed.
Sharing Preferences	Opens Sharing Preferences. To share a printer, click the Printer Sharing tickbox. Mac users must have macOS 10.5 or later installed.
Open Scanner	To scan a document or image, select the scanner, then click this button.
Default printer	If you choose Last Used Printer, macOS remembers the printer you used most recently at that network location.
Default paper size	Choose the paper size you have loaded in your printer.

For quick access to a printer or scanner, select it in Printers & Scanners preferences, then drag it to the desktop or Dock.

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macOS User Guide