Add user groups in Apple Business Manager

You can create a group of users in Apple Business Manager. These are known as user groups and there are two types, Smart User Groups and User Groups.

Note: Users can also be a member of more than one Smart User Group and User Group.

Smart User Groups

Smart User Groups are created using rules based on specific user attributes, such as:

location
role
cost centre
department
division

For example, when you import users from Google Workspace, Microsoft Entra ID or your identity provider (IdP), a Smart User Group can be updated automatically based on attributes from those users.

User groups

User Groups are created manually and you select which users to add. For example, you can create a User Group for a cross-functional team made up of users from different departments.

Create a new Smart User Group

In Apple Business Manager , sign in as a user that has the role of Administrator or People Manager.
Select User Groups in the sidebar, select the Add button in the Your User Groups column, then enter the name for the user group.
Select Smart User Group, then select Next: Add to User Group.
Select the rules.
To add more rules, select the Add button .
Select Create User Group.

Create a new User Group

In Apple Business Manager , sign in as a user that has the role of Administrator or People Manager.
Select User Groups in the sidebar, select the Add button in the Your User Groups column, then enter the name for the user group.
Select User Group, then select Next: Add to User Group.
Select the Add button to add accounts to the group.
When you are finished adding accounts to the group, select Create User Group.

Change the name of a user group

In Apple Business Manager , sign in as a user that has the role of Administrator or People Manager.
Select User Groups in the sidebar, then select or search for a user group in the Search field. See How to search.
Select the user group, then select the Edit button .
Change the name of the group, then select Save.

Edit a user group

In Apple Business Manager , sign in as a user that has the role of Administrator or People Manager.
Select User Groups in the sidebar, then select or search for a user group in the Search field. See How to search.
Select the user group, then do one of the following:
- For a Smart User Group, select Rules and make the necessary edits.
- For a User Group, select Users and make the necessary edits.
Select Save.

Helpful?

Apple Business Manager User Guide