Identify opportunities for automation in Shortcuts
To identify tasks to automate using shortcuts, observe how you use your iPhone, iPad and Mac throughout the day. It’s obvious that, tasks you do multiple times a day, are ideal shortcut candidates. However, there are many more opportunities: What task is taking too long? What can’t you do in the app you’re currently working in? What’s just too much trouble to bother with? You’ll start to recognise these moments as opportunities to create shortcuts (especially once you’ve reviewed the actions available in the Shortcuts app).
Consider the following:
If you’re a student: Create shortcuts to manage homework and exam reminders, study with flashcards, generate example problems or translate text between languages.
If you commute daily: Create shortcuts to see public transport times, review your meetings for the day or hear top news headlines read aloud.
If you’re health-conscious: Create shortcuts for logging what you eat and drink, your exercise activity, your sleep or your reproductive health; you can also create shortcuts to analyse your Health app data and draw conclusions.
If you’re an avid music listener: Create shortcuts to play your favourite playlists, add songs to playlists, get lyrics, share your favourite songs or look up how to play a song.
If you love eating out, drinking coffee or going to pubs: Create shortcuts to find directions to nearby venues, invite friends along, make bookings, calculate tips, place orders over the phone or log your opinions.
If you often communicate with friends and loved ones: Create shortcuts to send templated text messages, edit your photos, quickly place phone or FaceTime calls, create and share GIFs or photo collages.
If you share expenses with friends or like to spend money: Create shortcuts to send or request payments using Apple Pay or another cash app.
If you prefer talking over tapping: Add shortcuts to Siri that run when you speak a phrase. Any shortcut can be added to Siri.
Tasks that involve too many taps on your iOS device are also ideal candidates for shortcuts. Truly useful automations significantly reduce the number of taps that are required to reach your goal.
A third-party app that doesn’t quite meet your needs is another ideal candidate for automation. By building a shortcut that integrates with the third-party app, you’re not confined to the choices offered by the app developers and you can create a more personalised tool.