Send a spreadsheet in Numbers on iPhone
You can send a copy of a spreadsheet using AirDrop, Mail, Messages or another service. You can also send a copy in another format, such as PDF, Microsoft Excel, CSV and TSV.
Tip: Before you send a copy of your spreadsheet to a recipient, you can password-protect it to restrict access to the spreadsheet and provide extra security.
Send a copy of your spreadsheet
With the spreadsheet open, tap
in the toolbar.Tap the pop-up menu, then tap Send Copy.
Tap a sending option:
AirDrop: Tap the name of the recipient. The recipient must be on the same network and must accept the file to receive it.
Messages, Mail or another service: Provide the requested information for your recipient (an email address if you’re sending an email, for example), then send or post the copy.
Notes: To save a copy, choose the note where you want to save it (or create a new one), add text if you want, then tap Save.
Tap More to add another service to the options (you set up other services in Settings, accessible from your device’s Home Screen).
In Numbers on iPhone or iPad, the spreadsheet opens in reading view.
Send a copy of a Numbers spreadsheet in another format
With the spreadsheet open, tap
in the toolbar, then tap Export and Send.Tap the format you want to use:
PDF: You can open and sometimes edit these files with applications like Preview and Adobe Acrobat. Choose a layout option (print settings uses the default printer settings). To include comments, select “Fit each sheet to a single page”, then turn on Comments. If you added image, drawing, audio or video descriptions for assistive technology (for example, VoiceOver), they’re automatically exported. To include accessibility tags for large tables, tap Accessibility, then tap On. After choosing page layout and other settings, tap Export in the top-right corner of PDF Options.
Excel: Choose whether to create an Excel worksheet for each sheet or for each table in your Numbers spreadsheet (if there is more than one sheet or table). If you choose One Per Table, you can include a summary work sheet with links to all the tables.
CSV: Cell contents are shown as values separated by commas in the exported file.
TSV: Cell contents are shown as values separated by tab stops in the exported file.
Numbers Template: Send your spreadsheet as a template that can be saved in the Template Chooser. Tap Send Template in the Export controls.
To send your spreadsheet, tap a sending option:
AirDrop: Tap the name of the recipient. The recipient must be on the same network and must accept the file to receive it.
Messages, Mail or another service: Provide the requested information for your recipient (an email address if you’re sending an email, for example), then send or post the copy.
Notes: To save a copy, choose the note where you want to save it (or create a new one), add text if you want, then tap Save.
Tap More to add another service to the options (you set up other services in Settings, accessible from your device’s Home Screen).