Intro to collaboration in Numbers
You can collaborate with others in real time by sharing a link to your Numbers spreadsheet. Since shared spreadsheets and any changes to them are saved in iCloud, people working in the spreadsheet can see the changes as they’re made.
As the owner of the spreadsheet, you control who has access to it, and what they can do:
Spreadsheet access: You can send a link that anyone can use to open the spreadsheet. Or, you can invite specific people who must sign in to iCloud with their Apple ID to open the spreadsheet.
Editing permission: You can choose whether others can make changes to the spreadsheet or only view it.
You can change access and permission settings or stop sharing a spreadsheet at any time.
To invite others to collaborate on a spreadsheet, you must be signed in to iCloud and have iCloud Drive turned on.
If you invite only specific people to collaborate on your spreadsheet, they must be signed in to iCloud to view or edit the spreadsheet. If you invite someone using an email address or phone number that isn’t associated with their Apple ID, they won’t be able to accept the invitation until they add the email address or phone number to their Apple ID. Instructions are provided when they tap or click the link in the invitation.
Minimum system requirements
To view or edit a shared spreadsheet, people you share it with need to be signed in to iCloud and have iCloud Drive turned on. They also need any of the following:
A Mac with macOS Mojave 10.14 or later and Numbers 6.2 or later
iPhone with iOS 12 or later and Numbers 5.2 or later
iPad with iOS 12 or iPadOS and Numbers 5.2 or later
A Mac or Windows computer with a supported browser
Anyone with an Android device, or an iOS or iPadOS device that doesn’t meet the minimum system requirements, can view but not edit the spreadsheet.
Note: Not all Numbers features are available for a shared spreadsheet. See the Apple Support article About collaboration for Pages, Numbers, and Keynote.
If your spreadsheet is stored in Box instead of iCloud, you can still collaborate using the collaboration controls in Box. See the Apple Support article on using iWork with Box.