Numbers ‘09: Opening an Existing Spreadsheet

This article has been archived and is no longer updated by Apple.
Opening an Existing Spreadsheet

You can open an iWork ’08 or iWork ’09 spreadsheet. To take advantage of new features, save iWork ’08 spreadsheets in iWork ’09 format. To let iWork ’08 users access your spreadsheet, save it in iWork ’08 format.

When you open an iWork ’09 spreadsheet that’s password-protected, you need to type the password in the Password field before you can view the spreadsheet contents.

Here are ways to open an existing spreadsheet:
  • To open a spreadsheet from the Template Chooser, click “Open an Existing File” in the Template Chooser window, select the document, and then click Open.

    To open a spreadsheet you’ve worked with recently, choose it from the Open Recent pop-up menu at the bottom left of the Template Chooser window. If you have iCloud enabled on your computer, you may not see the Template Chooser. Click On My Mac in the Open dialog and double-click the spreadsheet you want.

  • In Numbers, choose File > Open, select the spreadsheet, and then click Open.

    If you’re using a Mac with OS X v10.8 (Mountain Lion), and you want to open a spreadsheet that you have stored in iCloud, open Numbers, click iCloud at the top of the Open dialog, and then double-click it in the Open dialog.

    To open a spreadsheet you’ve recently worked on, choose File > Open Recent and choose the spreadsheet from the submenu, or click Open Recent in the Template Chooser, and then select the name of the file you want. Or, in the Template Chooser, click “Open an Existing File,” locate the spreadsheet you want in the Open dialog, and click Open.

    If you have iCloud enabled on your computer, and your using Mountain Lion, you may not see the Template Chooser. Click On My Mac at the top of the Open dialog, locate the spreadsheet you want, and then double-click it.

  • To open a Numbers spreadsheet from the Finder, double-click the spreadsheet icon or drag it to the Numbers application icon.

If you see a message that a font or file is missing when you open a spreadsheet, you can still use the spreadsheet. Numbers lets you choose fonts to substitute for missing fonts. Or you can add missing fonts by quitting Numbers and adding the fonts to your Fonts folder (for more information, see Mac Help). To make missing movies or sound files reappear, add them to the spreadsheet again.

Published Date: Sep 2, 2015
Helpful?