Share a Freeform board or folder on Mac
You can collaborate with others by sharing a Freeform board or folder. Anyone you add receives an invitation to open the board or access the folder in the Freeform app. You can manage boards and folders that you share or that are shared with you by removing access, copying the link, and more.
Note: To edit or view the board, everyone you share with must be signed in to their Apple Account. To collaborate using Messages, you and anyone you invite must also turn on iMessage. See Set up Messages.
Invite others to collaborate on a board
Go to the Freeform app
on your Mac.
Click
in the toolbar.
Click
at the top, then choose who can view and make changes to the board (only people you invite, or anyone with the link).
Select how you want to share the board, such as Messages, Mail, or AirDrop.
People and groups you’ve had recent Messages conversations with are listed at the top. Click one to share the board with them in Messages.
Tip: If you share the board in Messages, you get updates in the Messages conversation whenever someone makes a change to the shared board.
If necessary, add recipients by doing one of the following:
Type a name, email address, or phone number for each recipient.
Click
to select someone from Contacts.
As participants join or leave the board, notifications appear in the top-right corner, and you can see the total number of people in the shared board.
Share a folder
Share a folder of Freeform boards so you can work with others on them.
Note: You can only share a top-level folder.
Go to the Freeform app
Control-click the folder in the sidebar, then choose Share.
In the share sheet, choose how to send the invitation, set permissions, then send. Anyone you invite gets access to all the boards and subfolders in the folder, including ones added later.
To set permissions, do any of the following:
Let others add and edit boards in the folder: Choose Can Make Changes.
Let others open boards without editing or adding new ones: Choose View Only.
To add participants, Control-click the shared folder, choose Manage Shared Folder, then click Add People.
If you’re not the owner of the folder, you won’t see Manage Shared Folder.
Add more participants to a shared board or folder
If you’re the owner of a shared board, or the owner has given you permission, you can add more people to the board.
Go to the Freeform app
Click Shared in the sidebar, Control-click the board or folder, then choose Manage Shared Board or Manage Shared Folder.
If you don’t see the sidebar, choose View > Show Sidebar.
Click Share With More People, then follow the steps to share a board or share a folder.
When a person has been invited but hasn’t accepted, “Invited” appears below the person’s name.
When you share with others in Messages, the Collaborate button may change to reflect who the board is shared with.
Manage sharing settings
You can change access and permissions for individuals or for everyone after you’ve started sharing a board.
Go to the Freeform app
Click Shared in the sidebar, Control-click the board, then choose Manage Shared Board.
If you don’t see the sidebar, choose View > Show Sidebar.
Do any of the following:
Lock the board for edits: Click the Permissions pop-up menu, then choose “can view only.”
Give editing access: Click the Permissions pop-up menu, then choose “can make changes.”
Allow others to add participants: Select “Anyone can add more people.”
Change access and permissions individually: Move the pointer over the participant’s name, click
, then adjust their settings.
Invite others with a link: Click the Permissions pop-up menu, choose “Anyone with the link,” then click Copy Link.
Note: Both the owner and participants can copy the link to send to others, but only people who have been invited to open the board can use the link.
Stop sharing or collaborating
Go to the Freeform app
Click Shared in the sidebar, Control-click the board, then choose Manage Shared Board.
If you don’t see the sidebar, choose View > Show Sidebar.
Do any of the following:
Remove a participant: Move the pointer over the participant’s name, click
Remove yourself as a participant: Move the pointer over your name, click
Stop sharing the board with all participants: Click Stop Sharing, then click Continue.
The board no longer appears in the participants’ Shared category; however, you still have access to it.