Add, group or delete reminder lists on Mac
Create separate lists to organise all your to-do items into categories like grocery shopping, holiday planning or films you want to see. Then group reminder lists to organise them even more.
You can choose a different colour and icon for each reminder list.
Note: All Reminders features described in this guide are available when using upgraded iCloud reminders. Some features aren’t available when using accounts from other providers.
Add a reminder list
In the Reminders app
on your Mac, select a list under the account you want to add the list to.Click the Add List button
in the lower-left corner of the sidebar.In the New List dialogue, type a name for your new reminder list.
Click a colour swatch to choose a colour for the list.
Do one of the following to choose a list icon:
Use a Reminders icon: Click the Reminders Icon button, then click an icon.
Use an emoji: Click the emoji Icon button
, then click an emoji.
If you want the new list to be a custom Smart List, select the Make into Smart List tickbox, then set up criteria for the Smart List. See Create custom Smart Lists.
Click OK.
Group reminder lists
You can group any iCloud reminder lists that you create, including custom Smart Lists and lists you shared with others.
In the Reminders app
on your Mac, select two or more reminder lists in the sidebar.Choose File > New Group, then type a name for the group.
You can’t include a list that someone else shared with you in the group.
To open all the reminder lists in a group in a separate window, click the group title or Control-click the group, then choose Open Group in New Window.
Change the name of a reminder list group
In the Reminders app
on your Mac, Control-click a group, then choose Rename Group.Type a new name for the group, then press Return.
Delete a reminder list group
In the Reminders app
on your Mac, Control-click a group, then choose Delete.If you want to keep the reminder lists and the reminders in the group, select the Keep Lists tickbox.
Click Delete.
Delete a reminder list
When you delete a reminder list, all the reminders in the list are also deleted. If you want to keep the reminders, move them to another list before deleting the list.
In the Reminders app
on your Mac, select a list in the sidebar.Press the Delete key.
If the list contains reminders, click Delete to confirm that you want to remove all the reminders in the list.
You can’t delete the standard Smart Lists. Instead, remove them from the sidebar — choose View > Show Smart List, then choose the one you want to remove.
If you delete a custom Smart List, the list is deleted, but the reminders in the list aren’t deleted.