Pages User Guide for Mac
- Intro to Pages
- Word processing or page layout?
- Intro to images, charts and other objects
- Find a document
- Open or close a document
- Save and name a document
- Print a document or envelope
- Select text and place the insertion point
- Add and replace text
- Copy and paste text
- Use dictation to enter text
- Accents and special characters
- Add the date and time
- Add mathematical equations
- Bookmarks and links
- Add links
- Change the font or font size
- Set a default font
- Bold, italic, underline and strikethrough
- Change the colour of text
- Add a shadow or outline to text
- Change text capitalisation
- Copy and paste text styles
- Add a highlight effect to text
- Format hyphens, dashes and quotation marks
- Set paper size and orientation
- Set document margins
- Set up facing pages
- Page templates
- Add page numbers
- Change the page background
- Add a border around a page
- Add watermarks and background objects
- Create a custom template
- Add lines and arrows
- Animate, share or save drawings
- Set movie and image formats
- Change the transparency of an object
- Fill shapes and text boxes with colour or an image
- Add a border to an object
- Add a caption or title
- Add a reflection or shadow
- Use object styles
- Resize, rotate and flip objects
- Add or delete a table
- Select tables, cells, rows and columns
- Merge or unmerge table cells
- Resize, move or lock a table
- Use iCloud Drive with Pages
- Export to Word, PDF or another file format
- Open an iBooks Author book in Pages
- Reduce the document file size
- Save a large document as a package file
- Restore an earlier version of a document
- Move a document
- Delete a document
- Lock a document
- Password-protect a document
- Create and manage custom templates
Use rulers in Pages on Mac
Pages provides horizontal and vertical rulers to help you lay out text and objects in your document. For word-processing documents like a letter or report, you need to turn on the vertical ruler in Pages settings. The vertical ruler is always available for page layout documents.
You can set the ruler to use different increments (points, inches, centimetres), or show the tick marks as percentages. You can also place 0 (zero) at the centre of the ruler, which can be useful if you’re designing a page layout document.
Show the vertical ruler for word processing documents
Choose Pages > Settings (from the Pages menu at the top of your screen).
Select the tickbox next to “Show vertical ruler whenever rulers are shown”.
Show or hide rulers
Do one of the following:
Click in the toolbar, then choose Show Ruler (or Hide Ruler).
Choose View > Show Ruler (or Hide Ruler) from the View menu at the top of your screen.
Change ruler units
When you change a unit setting for rulers in Pages, it applies to all documents. You can change the settings at any time, even if you have a document open.
Choose Pages > Settings (from the Pages menu at the top of your screen), then click Rulers at the top of the settings window.
Click the Ruler Units pop-up menu, then choose an increment (Points, Centimetres or Inches).
To show the ruler marks as a percentage of the page, select the “Display the ruler units as percentage” tickbox.
Place zero at the centre of the ruler
You can place 0 (zero) at the centre of the ruler so that ruler units increase to the left and right.
Choose Pages > Settings (from the Pages menu at the top of your screen) then click Rulers at the top of the settings window.
Select the “Place origin at centre of ruler” tickbox.
Tip: You can also use the ruler to set margins and tab stops, and you can drag alignment guides from the ruler to the page.