Shared folders and collaboration in Keynote
If you share a folder in iCloud Drive that contains a Keynote presentation, everyone who has permission to view the folder can open the presentation inside the folder.
Important: To create, view, and collaborate with shared folders, you need a device that meets these minimum system requirements: macOS 13, iOS 16, iPadOS 16, or later.
Here are a few things to keep in mind about collaborating on presentations in shared folders:
If you want to invite people to collaborate on a presentation inside a shared folder, you need to change the settings for the entire folder instead of adding participants to the presentation.
If you move an unshared presentation into a shared folder, the presentation is shared with anyone who can open the folder.
If you move a shared presentation into a shared folder, only the people who can open the folder can open the presentation.
If the presentation you’re working on is inside a shared folder, anyone with a link to the presentation must have access to the entire folder to open it.
If you want to stop sharing an individual presentation inside a shared folder without changing the settings for the entire folder, you can move the file to a folder you haven’t shared.
If you stop sharing or delete a shared folder, all files inside the folder are no longer viewable by other users.
If a participant deletes a shared folder, it’s only deleted from that user’s device (unless you’re the owner of the folder).
If a participant (with permission to edit) deletes a presentation inside a shared folder, it’s deleted from everyone’s devices.
Note: The owner can recover the deleted presentation on iCloud.com. See the iCloud User Guide for more information.
To learn more about sharing folders, see the macOS User Guide.