Sync a Numbers spreadsheet across devices
You can set up iCloud on your Mac, iPhone, and iPad so that spreadsheets in the Numbers app on all your devices and in Numbers for iCloud stay in sync. That means that whether you create or modify a Numbers spreadsheet on your Mac, iPhone, iPad, or on the web, you see the latest version everywhere.
Minimum requirements for syncing
To sync your spreadsheets across devices, you need any the following:
A Mac with macOS 14.0 or later and Numbers 14.2 or later
An iPhone with iOS 17.0 or later and Numbers 14.2 or later
An iPad with iPadOS 17.0 or later and Numbers 14.2 or later
Numbers for iCloud in a supported browser on a Mac computer or Windows device
Sync a spreadsheet from a Mac
Before you begin, make sure your Mac is set up with iCloud and meets the minimum requirements listed above.
Go to the Numbers app
on your Mac, then open the spreadsheet you want to appear in iCloud, or create a new spreadsheet.The spreadsheet also automatically appears in the Numbers for iCloud spreadsheet manager, which you can access using a supported browser on a Mac computer or Windows device.
Do either of the following:
For an already-saved spreadsheet: Choose File > Move To (from the File menu at the top of your screen), then click the Where pop-up menu and choose iCloud Drive.
For an unsaved spreadsheet: Choose File > Save (from the File menu at the top of your screen), then click the Where pop-up menu and choose iCloud Drive.
Changes you make to the spreadsheet in Numbers for iCloud appear automatically in Numbers on your Mac, and vice versa.
Sync a spreadsheet from an iPhone or iPad
Before you begin, make sure your iPhone or iPad is set up with iCloud, and meets the minimum requirements listed above.
Go to the Numbers app
on your iPhone or iPad, then create a spreadsheet.The spreadsheet also automatically appears in the Numbers for iCloud spreadsheet manager, which you can access using a supported browser on a Mac computer or Windows device.
Changes you make to the spreadsheet in Numbers for iCloud appear in the Numbers app on your device, and vice versa.
Note: Forms in a Numbers for iOS spreadsheet are hidden when you open the spreadsheet in Numbers for iCloud. However, in Numbers for iCloud you can edit a table linked to a form, and those edits appear in the form when you open the spreadsheet in Numbers for iOS. In Numbers for iCloud, deleting a table linked to a form clears the form, and merging cells in a table linked to a form may clear the form.
Understanding syncing symbols in Numbers for iCloud
Occasionally, syncing symbols appear in a spreadsheet’s thumbnail in the spreadsheet manager.
If you see
, an upload to iCloud is in progress. If you see
, the upload failed.
If you can’t open a spreadsheet in the spreadsheet manager, and either symbol appears in the spreadsheet’s thumbnail, make sure the device used to create the spreadsheet is connected to the internet and set up with iCloud.