Add headers, footers, and page numbers in Pages for iCloud

You can enter text in any of the three adjacent header and footer fields along the top and bottom of every page. Before you begin, determine whether you’re working in a word-processing or page layout document.

To learn how to add page numbers or the page count to a header or footer, see the task “Add page numbers or the page count,” below.

1. Click in the page where you want to add headers or footers.

   If your document has multiple sections and you intend to use different headers or footers for some sections (for example, different chapters in a book), select a page in the section you’re adding this header or footer to; otherwise, you can add the header or footer to any page.

2. Move the pointer over the top or bottom of the page until you see a header or footer field, then click it (each field is invisible until you move your pointer over it).

   If you don’t see the header or footer fields, make sure the Header or Footer checkbox is selected in the Document sidebar (if you’re working in a word-processing document, click the Document tab so it’s frontmost).

   

3. Type your text.

4. If your document has multiple sections and you want the headers and footers in the current section to be unique, do one of the following:

   • In a word-processing document: Open the Document  sidebar, click the Section tab at the top, then deselect the “Match previous section” checkbox.

   • In page layout document: Open the Format  sidebar, click the page background so that nothing is selected (Page Layout appears at the top of the sidebar), then deselect the “Match previous page” checkbox.

     If you don’t see the checkbox, you may still have something selected on the page. Zoom out so you can see the entire page, then click the edge of the page (or the gray background behind it).

     Tip: You can also make sure nothing is selected on the page by clicking its thumbnail in Page Thumbnails view.

5. To fine-tune the header or footer location, open the Document sidebar, then do one of the following:

   • In a word-processing document: Click the arrows or enter values in the Header or Footer field.

     If you don’t see the fields, make sure the Document tab is frontmost in the sidebar and that you’re in a word-processing document.

   • In a page layout document: Click the arrows or enter values in the Header & Footer Position field.

To delete a header or footer, select the content in the field and press Delete; if you change your mind, press Command-Z (on a Mac) or Control-Z (on a Windows device) to undo the change.

You can also delete text from all header or footer fields by deselecting the Header or Footer checkbox in the Document sidebar, but any content they contained is deleted and won’t reappear if you select the checkbox again.

You can hide headers and footers to make the first page of a document (or section) look less cluttered. In a word-processing document with only one section, this action removes the headers and footers from the first page of the document. In a page layout document, it removes the headers and footers from the current page.

To determine which type of document you have, see word-processing and page layout documents.

1. Click in the first page of the document or section (if it’s a word-processing document) or click the page background so that nothing is selected (if it’s a page layout document).

2. Do one of the following:

   • In a word-processing document: Open the Document  sidebar, click the Section tab at the top, then select the “Hide on first page of section” checkbox.

   • In a page layout document: Open the Format sidebar, then deselect the “Show header and footer” checkbox. If you don’t see the checkbox, zoom out so you can see the entire page, then click the gray background to make sure nothing is selected.

You can add page numbers or the page count in the header or footer of any document, where they automatically increment. In a word-processing document, you can also add a page number or the page count anywhere on a page.

To determine which type of document you have, see word-processing and page layout documents.

1. To add a page number in a header or footer field, move the pointer over the top or bottom of the page until you see a header or footer field, then click.

   Note: If you don’t see the header or footer fields, make sure the Header or Footer checkbox is selected in the Document  sidebar.

   To place the page number or page count on the page instead (for word-processing documents only), click in the page.

2. Click the Insert button in the toolbar, then choose Page Number or Page Count.

   Tip: To add a page number with the page count (for example, 2 of 8), choose Page Number, type of with a space before and after it, click the Insert button again, then choose Page Count.

3. To change the numbering format (for example, 1, 2, 3 or i, ii, iii), set a starting number, or change how page numbers update, do one of the following:

   • In a word-processing document: Open the Document  sidebar, click the Section tab at the top, then make your choices below Page Numbering.

   • In a page layout document: Open the Format sidebar, click the page background so that nothing is selected (Page Layout appears at the top of the sidebar), then make your choices below Page Numbering.

     If you don’t see the page numbering options, you may still have something selected on the page. Zoom out so you can see the entire page, then click the edge of the page (or the gray background behind it).

     Tip: You can also make sure nothing is selected on the page by clicking its thumbnail in Page Thumbnails view.