Numbers User Guide for Mac
- Welcome
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- Use iCloud with Numbers
- Import an Excel or text file
- Export to Excel or another file format
- Reduce the spreadsheet file size
- Save a large spreadsheet as a package file
- Restore an earlier version of a spreadsheet
- Move a spreadsheet
- Lock a spreadsheet
- Password-protect a spreadsheet
- Create and manage custom templates
- Copyright
Highlight text in Numbers on Mac
You can highlight text in text boxes and in shapes. These highlights aren’t visible in printed spreadsheets.
When multiple people are working on a spreadsheet, each person’s highlights appear in a unique colour. To learn how to change your colour, see Set author name and comment colour in Numbers on Mac.
Tip: If you want highlights that are visible in your final spreadsheet, add a background colour to text in any colour. This type of highlight isn’t included with Numbers review tools.
Add a highlight
Select the text you want to highlight.
Choose Insert > Highlight (from the Insert menu at the top of your screen).
The Insert button on the Numbers toolbar doesn’t have the Highlight command.
You can’t highlight text in table cells, but you can add conditional highlighting to a cell to change a cell’s appearance based on its value.
Add a comment to highlighted text
Move the pointer over the highlighted text.
Click “Add a comment”, then type your comment.
Click Done.
Remove a highlight
Move the pointer over the highlighted text, then click Delete.
If the Delete button doesn't appear, that means the highlight was added as colour behind the text. To remove it, remove the background colour.