Add, change, group or delete reminder lists on Mac
Create separate lists to organise all your to-do items into categories, like grocery shopping, holiday planning or movies you want to see.
You can change the name, colour and icon for each reminder list.
Note: All Reminders features described in this guide are available when using upgraded iCloud reminders. Some features aren’t available when using accounts from other providers.
Add a reminder list
In the Reminders app
on your Mac, select a list under the account you want to add the list to.Click the Add List button
in the lower-left corner of the sidebar.Enter a name for your new reminder list, then press Return.
The new list is created with a random colour and the default list icon.
Change a reminder list name
In the Reminders app
on your Mac, select a reminder list in the sidebar.Click the list name, then enter a new name.
Press Return.
Change a reminder list name, colour and icon
You can choose the colour used for the list name, the list icon and the circle that shows a reminder’s status. For the list icon, you can pick one of the provided Reminders icons or an emoji.
In the Reminders app
on your Mac, select a reminder list in the sidebar.Do one of the following:
Control-click the name of the reminder list, then choose Show Info.
Double-click the list icon.
In the Info dialogue, type a new name for the list.
Click the list icon, then select a colour swatch to choose a new colour for the list.
Do one of the following to choose a new list icon:
Use a Reminders icon: Select an icon.
Use an emoji: Click the emoji icon
below the colour swatches, then click an emoji.
Click OK.
Group reminder lists
You can group iCloud reminder lists.
In the Reminders app
on your Mac, select two or more reminder lists in the sidebar.Choose File > New Group, then type a name for the group.
To rename a group, Control-click the group, then choose Rename Group.
Delete a reminder list group
In the Reminders app
on your Mac, Control-click a group, then choose Delete Group.If you want to keep the reminder lists and the reminders in the group, select Keep Lists.
Click Delete.
Delete a reminder list
When you delete a reminder list, all the reminders in the list are also deleted. If you want to keep the reminders, move them to another list before deleting the list.
In the Reminders app
on your Mac, select a list in the sidebar.Press Delete, then click Delete.
Set the default reminder list
You can specify a default reminder list, which is where reminders added by other apps appear. Reminders created by Siri, or in the Today, Scheduled or Flagged Smart Lists, also appear in the default reminder list. If you decline a FaceTime call and remind yourself to call back later, that reminder also appears in your default reminder list.
If you don’t set a default list, these reminders appear in the list named Reminders.
In the Reminders app
on your Mac, choose Reminders > Preferences.Click the Default List pop-up menu, then choose a list.