Send or collaborate on a presentation in Keynote on Apple Vision Pro

You can send a copy of a Keynote presentation using AirDrop, Mail, Messages, or another service. You can also collaborate on the presentation with others using iCloud.

Before you send a copy of your presentation to a recipient, you can require a password to open it to restrict access to the presentation and provide extra security.

Send a copy of your presentation

The Keynote app on Apple Vision Pro, showing the options to send a copy.

Tap in the navigation bar at the top of the window, tap Send Copy, then choose how to send it.

Tap to add another service to the options (you may need to swipe to see ).

In Keynote, the presentation opens in Reading View.

Export Keynote presentation in another format

You can also send a copy of your presentation by exporting it in another format, such as PDF, Microsoft PowerPoint, Movie, and more. This is useful when you need to send the presentation to people who are using different software.

Open the presentation, tap in the navigation bar at the top of the window, then tap Send Copy.
Tap Export and Send, then tap a format, such as the following:
- PDF: These files can be opened and sometimes edited with applications like Preview and Adobe Acrobat. Tap a layout at the top of the Export Options menu to choose what appears on each page of the PDF. Depending on the layout you choose, you can include comments or presenter notes, how many slides appear on each page, and more. To show each build on its own page, in the same order as builds appear in the presentation, turn on “Include Each Stage of Builds.”
  Tap Image Quality, then choose an option (the higher the image quality, the larger the file size). If you added image, drawing, or video descriptions for assistive technology (for example, VoiceOver), they’re automatically exported. To include accessibility tags for large tables, tap Accessibility, then tap On.
- Animated GIF: An animated GIF can be sent in a message or email, or posted on a website. Choose the resolution and slides you want to include, then set the frame rate.
- PowerPoint: These files can be opened and edited by Microsoft PowerPoint in .pptx format.
- Keynote Theme: Your presentation is saved as a theme in the Theme Chooser.
  You can also share your theme.
Tap Export in the top-right corner, then tap one of the options for sending, saving, or posting the presentation.

Collaborate on a presentation

When you collaborate on a presentation with others using iCloud, you can set permissions for other collaborators (such as allowing them to add other participants), and all the collaborators can see everyone’s changes.

Note: You can’t collaborate on a locked presentation.

The Keynote app on Apple Vision Pro, showing the options to start collaboration.

Open the presentation you want to share, tap , then tap Collaborate.
To share a folder in iCloud Drive, pinch and hold it, then tap Share Folder.
To change the access and permissions, tap the share options below Collaborate.
Choose how to send your invitation (for example, using Messages or Mail).
If you send the invitation in Messages, you get activities updates in the Messages conversation when someone makes changes in the shared presentation. Tap the updates to go to the shared presentation.
Edits you and others make to the presentation appear in real time. Insertion points and selections of text and objects appear in different colors to indicate where others are currently editing. If you don’t want to see them, tap , then turn off Participant Cursors.

You can’t view the activity stream on Apple Vision Pro, but if you open the presentation on another device (like iPhone), you see the changes made while you (or other participants) were working on Apple Vision Pro.

Change sharing settings

Manage a shared presentation: Tap , then tap Manage Shared Presentation.
Remove people: Tap the collaborator you want to remove, then tap Remove Access.
Change access and permission settings: To change the settings for all collaborators, tap Share Options. To change the settings for an individual collaborator, tap their name.
Stop sharing: When you choose this option, the shared presentation is deleted from the devices of the other participants.

Edit while offline

If you see a message that you’re offline, you can continue to work on the presentation; the next time you’re online, changes are uploaded to iCloud automatically.

Here are a few things to keep in mind while editing a shared presentation when you’re offline:

To send a copy of the presentation with your changes to someone else before uploading your changes, tap in the navigation bar at the top of the window, then tap Export and Send. This method ensures that your changes are included. By contrast, if you use the Files app to attach the presentation to an email message, for example, the edits you made while offline are not included.
If other participants who are online delete objects or slides that you’re editing offline, the edits you made to those objects are not incorporated when you go back online.

To learn more, see the Edit while offline section in the Apple Support article About collaboration for Pages, Numbers, and Keynote.

Helpful?

Apple Vision Pro User Guide