Intro to roles and privileges in Apple School Manager

Every Apple School Manager user has one or more roles that define what the user can do. Certain roles can manage other roles. For example, a user that has the role of Instructor can act on a user that has the role of Student. In this way, an instructor can change a student’s passcode.

Users with the role of Administrator, Site Manager or People Manager cannot sign in using federated authentication; they can only manage the federation process.

In addition, each role consists of a set of privileges, which affect all users that have that role. Student roles have very limited privileges, Instructor Manager roles have more, and users with the role of Administrator have the most. To edit roles, you need to have the appropriate privileges. You cannot add a privilege that you do not have yourself.

Important: If an account with a role of Administrator, Manager or Instructor is also assigned a Student role, they will be unable to purchase content.

The Roles window in Apple School Manager. A selected role opens to a description of that role’s privileges for the user that is signed in.

Role	Can act on the following other roles
Administrator	Other Administrators Site Manager People Manager Device Enrolment Manager Content Manager Manager Staff Instructor Student
Site Manager	Other Site Managers People Manager Device Enrolment Manager Content Manager Manager Staff Instructor Student
People Manager	Other People Managers Site Manager Device Enrolment Manager Content Manager Manager Staff Instructor Student
Device Enrolment Manager	None
Content Manager	None
Manager	Staff Instructor Student
Staff	None
Instructor	Student
Student	None

Edit a role’s privileges

In Apple School Manager , sign in as a user that has the role of Administrator.
Tap Access Management in the sidebar, then tap Roles .
Select a role, tap the Edit button , then do one of the following:
- To remove a privilege from a role, deselect its tickbox, then tap Save.
- To add a privilege, select its tickbox, then tap Save.

Basic privileges

Manage basic privileges as shown in the table below.

Basic privilege	Administrator	Site Manager	People Manager	Device Enrolment Manager	Content Manager	Manager
Accept terms and conditions	Always on	Always off	Always off	Always off	Always off	Always off
Edit privileges for other roles	Always on	Always on	Always on	Always off	Always off	Always off
Add Apple Customer Numbers and Reseller Numbers	Always on	Always off	Always off	Always off	Always off	Always off
Set tax status information	Always on	Always off	Always off	Always off	Always off	Always off
Create, edit and delete locations	Always on	Always on	Always on	Always off	Always off	Always off
Configure SIS information	Always on	Always on	Always on	Always off	Always off	Always off
Set the default password policy for new students	Always on	Always on	Always on	Always off	Always off	Always off
Use managed devices	Always on	Always on	Always on	Always on	Always on	Always on
Sign in to iCloud.com with a Managed Apple ID	Always on	Always on	Always on	Always on	Always on	Always on
Use managed apps and books	Always on	Always on	Always on	Always on	Always on	Always on
Administer AppleSeed for IT	Always on	Off by default	Off by default	Always off	Always off	Always off
Participate in AppleSeed for IT	Always on	On by default	On by default	On by default	On by default	On by default

For more information on AppleSeed for IT, see the AppleSeed for IT website.

People privileges

Manage people privileges as shown in the table below.

People privilege	Administrator	Site Manager	People Manager	Device Enrolment Manager	Content Manager	Manager
Create, edit and delete Managed Apple IDs	Always on	On by default	On by default	Always off	Always off	On by default
Assign roles to users	Always on	On by default	On by default	Always off	Always off	On by default
Change students’ password policies	Always on	On by default	On by default	Always off	Always off	On by default
Change account status of users	Always on	On by default	On by default	Always off	Always off	On by default
Inspect user accounts	Always on	On by default	On by default	Always off	Always off	On by default
View account inspection log	Always on	On by default	On by default	Always off	Always off	On by default
Create, edit and delete classes	Always on	On by default	On by default	Always off	Always off	On by default
Reset passwords for users	Always on	On by default	On by default	Always off	Always off	On by default
Generate verification codes	Always on	On by default	On by default	Always off	Always off	On by default

Device privileges

Manage device privileges, as shown in the table below.

Device privilege	Administrator	Site Manager	People Manager	Device Enrolment Manager	Content Manager	Manager
Manage MDM servers	Always on	Always on	Always off	Always on	Always off	Always off
Add, assign and remove devices	Always on	Always on	Always off	Always on	Always off	Always off
Assign devices to organisation	Always on	Always on	Always off	Always on	Always off	Always off
Release devices	Always on	Always on	Always off	On by default	Always off	Always off

Content privileges

Configure content settings, as shown in the table below.

Content privilege	Administrator	Site Manager	People Manager	Device Enrolment Manager	Content Manager	Manager
View Apps and Books	Always on	On by default	Always off	Always off	Always on	Off by default
Purchase apps and books	Always on	On by default	Always off	Always off	Always on	On by default
Reassign licences for apps	Always on	On by default	Always off	Always off	Always on	On by default
Hold unassigned licences for apps and books	Always on	On by default	Always off	Always off	Always on	On by default

Staff privileges

Configure staff privileges, as shown in the table below.

Staff privilege								Access
Use managed devices								Always on
Sign in to iCloud.com with a Managed Apple ID								Always on
Use managed apps and books								Always on
Participate in AppleSeed for IT								On by default

Instructor privileges

Configure instructor privileges, as shown in the table below.

Instructor privilege								Access
Change the password policy for students								On by default
Reset passwords for students and generate verification codes for students								On by default
Change the account status of students								On by default
Create, edit and delete classes								On by default
Create, edit and delete Managed Apple IDs								Off by default
Assign roles to individuals								Off by default
Inspect student accounts and view account inspection log								Off by default
View Apps and Books								Off by default
Purchase apps and books								Off by default
Reassign licences for apps and books and hold unassigned licences for apps and books								Off by default
View Student Progress dashboard								Always on
Use managed devices								Always on
Sign in to iCloud.com with a Managed Apple ID								Always on
Use managed apps and books								Always on
Participate in AppleSeed for IT								On by default

Student privileges

Configure student privileges, as shown in the table below.

Student privilege								Student
Use managed devices								Always on
Sign in to iCloud.com with a Managed Apple ID								Always on
Use managed apps and books								Always on
Participate in AppleSeed for IT								Always off

Helpful?

Apple School Manager User Guide