About Schoolwork files
For each of your classes, Schoolwork automatically creates a class folder within the Schoolwork folder in iCloud Drive.
Schoolwork automatically organizes Handout files within your Schoolwork class folder in iCloud Drive. When you share a file in a Handout, Schoolwork automatically saves the file in a HandoutName folder within your Schoolwork class folder using the following format to name files: FamilyName GivenName - OriginalFilename.ext. For example, if you share a file AAA in the Handout ZZZ with a student in your Math class named Johnny Appleseed, Schoolwork names the file Appleseed Johnny - AAA.ext. The file is stored in a folder with the same name as the Handout, ZZZ, within the Math folder in the Schoolwork folder.
Schoolwork > Math > ZZZ > Appleseed Johnny - AAA.extIn addition, every student and any other teachers receiving the Handout also see the AAA file in their ZZZ Handout folder in their Math class folder.
Note: You can share a file with up to 99 students. All students can open the file for editing at the same time.
Sharing files
When you share a file using “Each student can edit their own file” or when a student submits work to a Handout, Schoolwork saves the file in the student’s HandoutName folder within the student’s Schoolwork class folder, and saves a copy to your HandoutName folder. Schoolwork also saves a copy in the HandoutName folder for any other teachers receiving the Handout. Schoolwork names the files:
FamilyName GivenName - OriginalFilename.ext (for a file you shared using “Each student can edit their own file”)
FamilyName GivenName - YYYYMMDD - ActivityName.ext (for a file a student submitted to a Handout)
When you share a collaborative file with each student in your class (“Each student can edit their own file”), Schoolwork saves one collaborative file in your iCloud Drive. The collaborative file is not saved in any student iCloud Drives.
When editing a shared file, confirm all your changes are saved. Schoolwork might overwrite changes if another teacher or student edits a file you shared with all students (“Students collaborate together on the same file”) at the same time you edit the file.
Deleting files
Schoolwork automatically deletes copies of Handout files when you delete a Handout, but doesn’t delete any of your original files from iCloud Drive. Instead, Schoolwork allows you to decide when you want to remove your original files. Be aware that when you remove a file in iCloud Drive, Schoolwork can’t access or recover the file.
If you remove an iCloud Drive file you shared with students, your students, and any other teachers contributing to the Handout, no longer have access to the file. To create a new shared file, do one of the following:
Edit the existing Handout, remove the previous file activity, then add the original file as a new activity so students and teachers can access the file again.
Create a new Handout, then add the original file so students and teachers can access the file again.
If students remove an iCloud Drive file you shared, they no longer have access to the file and Schoolwork removes them as collaborators. To add a student as a collaborator again, open the student’s copy of the file, tap Collaboration Details > Copy Link, then send the file to the student. When students tap Open in Pages, they can collaborate and access the file again in Schoolwork and the Schoolwork folder in iCloud Drive.