Share a Freeform board on Mac

1. In the Freeform app on your Mac, click a category in the sidebar, then double-click a board to open it.

   If you can’t see the sidebar, choose View > Show Sidebar.

2. Click the Share button in the toolbar.

   If you can’t see the Share button, make sure you opened the board you want to share.

3. Click the right arrow at the top, then choose who can view and make changes to the board (only people you invite, or anyone with the link).

4. Select how you want to share the board, such as Messages, Mail or AirDrop.

   People and groups you’ve had recent Messages conversations with are listed at the top. Click one to share the board with them in Messages.

   Tip: If you share the board in Messages, you get updates in the Messages conversation whenever someone makes a change to the shared board.

5. If necessary, add recipients by doing one of the following:

   • Type a name, email address or phone number for each recipient.

   • Click the Add button to select someone from Contacts.

If you’re the owner of a shared board, you can invite more people to collaborate, remove a participant, stop sharing the board, or change permissions for all participants or just one.

1. In the Freeform app on your Mac, click Shared in the sidebar, Control-click the board, then choose Manage Shared Board.

   If you can’t see the sidebar, choose View > Show Sidebar.

2. Do any of the following:

   • Invite more people to collaborate: Click Share With More People, then follow the steps to share a board.

     When a person has been invited, but hasn’t accepted, “Invited” appears below the person’s name.

   • Change the permissions for all participants: From the Permissions pop-up menus, choose to allow participants to make changes to the board or view only.

     To change the permissions for one participant, move the pointer over the participant’s name, click the More button , then choose either “Can make changes” or “View only”.

   • Allow others to add participants: Select or deselect “Anyone can add more people”.

   • Stop sharing the board with all participants: Click Stop Sharing, then click Continue.

     The board no longer appears in the participants’ Shared category; however, you still have access to it.

   • Copy the link: Click Copy Link.

     Note: Both the owner and participants can copy the link to send to others, but only people who have been invited to open the board can use the link.

   • Remove a participant: Move the pointer over the participant’s name, click the More button , then choose Remove Access.

1. In the Freeform app on your Mac, click Shared in the sidebar, then double-click a board to open it.

   If you can’t see the sidebar, choose View > Show Sidebar.

2. Click the Collaborate button in the toolbar (it looks like this when there’s no photo associated with the conversation; otherwise, you see the individual photo or group icon), then do any of the following:

   • Communicate with others: Click the Message button to go to the conversation. Or quickly start a FaceTime call — click the Audio button (for an audio call) or the Video button (for a video call).

   • See the list of current participants: Below Current Participants, view others who are editing or viewing the board.

     Each participant has a bar to the left of their name. The colour of the bar helps everyone identify who is making changes to the board.

   • View others’ activity: Turn on Participant Cursors to see where other participants’ cursors are so you can follow their activity.

     Move your pointer over an item another participant is adding to the board to see who is making the change — the colour of the item’s handles matches the colour of the participant’s bar.

3. Click Manage Shared Board, then do any of the following:

   • Remove yourself as a participant: Move the pointer over your name, click the More button , then choose Remove Me.

   • Add other participants: If the owner has given you permission, you can add other people to the board. Click Share With More People, choose how to send the invitation, then share the link.

   • Copy the link: Click Copy Link.

     Note: Both the owner and participants can copy the link to send to others, but only people who have been invited to open the board can use the link.

When the owner gives you permission to make changes, you can also edit the board.