Shared folders and collaboration in Keynote for iCloud
If you share a folder containing a Keynote for iCloud presentation, everyone who has permission to view the folder can open the presentation inside the folder.
For more information about using iCloud Drive to share folders, see the macOS User Guide, iPhone User Guide, or iPad User Guide.
Here are a few things to keep in mind about collaborating on presentations in shared folders:
If you want to invite people to collaborate on a presentation inside a shared folder, you need to change the settings for the entire folder instead of adding collaborators to the presentation.
If you move an unshared presentation into a shared folder, the presentation is shared with anyone who can open the folder.
If you move a shared presentation into a shared folder, only the people who can open the folder can open the presentation.
If the presentation you’re working on is inside a shared folder, anyone with a link to the presentation must have access to the entire folder to open it.
If you want to stop sharing a presentation inside a shared folder without changing the settings for the entire folder, you can move the file to a folder you haven’t shared.
If you stop sharing or delete a shared folder, all files inside the folder are no longer viewable by other users.
If a participant deletes a shared folder, it’s only deleted from that user’s device (unless you’re the owner of the folder).
If a participant (with permission to edit) deletes a presentation inside a shared folder, it’s deleted from everyone’s devices.
Note: The owner can recover the deleted presentation on iCloud.com. See the iCloud User Guide for more information.