Fill out or sign a PDF in Preview on Mac
In Preview, you can fill out information in some PDF forms. (PDF forms that aren’t editable won’t allow you to select or enter text.)
If a form requires a signature, you can add your signature to the PDF.
Fill out a PDF form
In the Preview app on your Mac, open the PDF form.
Click the Show Form Filling Toolbar button .
Click a field in the form, then type your text.
After entering text in a form, you can save it and then open it later to continue to fill it out.
Create and use signatures
To sign PDFs, you can capture your signature using your trackpad, the built-in camera on your Mac, or your iPhone or iPad.
In the Preview app on your Mac, click the Show Markup Toolbar button (if the Markup toolbar isn’t showing), then click the Sign button .
Click Create Signature if shown, then follow the onscreen instructions.
Create a signature using your trackpad: Click Trackpad, click the text as prompted, sign your name on the trackpad using your finger, press any key, then click Done. If you don’t like the results, click Clear, then try again.
If your Mac has a Force Touch trackpad, you can press your finger more firmly on the trackpad to sign with a heavier, darker line.
Create a signature using your computer’s built-in camera: Click Camera. Hold your signature (on white paper) facing the camera so that your signature is level with the blue line in the window. When your signature appears in the window, click Done. If you don’t like the results, click Clear, then try again.
Create a signature using your iPhone or iPad: Click Select Device to choose a device (if more than one is available). On your device, use your finger or Apple Pencil (on iPad) to sign your name, then tap Done. If you don’t like the results, tap Clear, then try again.
If you use VoiceOver, the built-in screen reader on Mac, you can add a description of a signature when you create one. This is especially useful if you create multiple signatures and need to distinguish between them to ensure you use the intended signature. Before you click or tap Done, click the Description pop-up menu, then choose a description, such as Initials, or choose Custom to create your own description.
Click the Sign button , then click the signature to add it to your PDF. (If you used VoiceOver to add descriptions of your signatures, VoiceOver reads the descriptions as you navigate the list of signatures.)
Choose the signature you want to use, drag it to where you want it, then use the handles to adjust the size.
If you use iCloud Drive, your signatures are available on your other Mac computers that have iCloud Drive turned on.
Reply to an email with a PDF attachment
In the Mail app on your Mac, double-click a PDF attachment to open it in the Preview app .
Note: If the PDF opens in a different app, close the file. Control-click the icon, choose Open With, then choose Preview. See Choose an app to open a file.
Fill out the PDF or make other changes, such as signing it or adding notes.
Choose File > Save, then select Reply to [Sender] or New Mail Message.
An email opens with the PDF already attached.
Delete a saved signature
In the Preview app on your Mac, click the Show Markup Toolbar button (if the Markup toolbar isn’t showing).
Click the Sign button , position the pointer over the signature, then click the X to the right.
The signature is deleted from all apps that use Markup on your Mac computer. If you have iCloud Drive turned on, the signature is also deleted from your other Mac computers that use iCloud Drive.