Intro to apps and books licenses in Apple School Manager
Overview
The App Store and Apple Books both feature thousands of apps and books and Apple School Manager gives your organization a simple way to acquire and manage content in an area called Apps and Books. With your device management service, you can install and update apps remotely, even if the App Store app is removed from the device.
When you get licenses for apps there, you can access special pricing for 20 or more copies if you’re an eligible education organization—either an organization for grades K–12 (or their districts), or one for higher education if the organization is accredited and grants degrees. For books, special pricing isn’t available.
Note: Depending on your local tax requirements, you may be required to provide tax information when you initially set up your organization to get licenses.
How do I distribute apps?
Besides getting licenses for apps, you can also revoke and reassign apps to different devices and users. In this way, you always retain full ownership and control of apps you bought. You can assign the apps you bought through Apple School Manager to any devices or users in any country or region where those apps are available from that location’s App Store. (The App Store Country or Region is determined by the address submitted when your organization signs up for Apple School Manager. For example, if your organization signed up with an address in the United States, the App Store locale is set to United States.)
App distribution works best when the app is assigned before devices are configured or given to users. After the user receives the device and completes the Setup Assistant, Apple School Manager can send the user an invitation by email or push notification. When the user accepts the invitation, the user has access to all of the apps—which are then remotely installed on the user’s devices. To alleviate bandwidth saturation during the initial mass deployment, consider distributing only the apps necessary for the first day of deployment, and then make additional apps available to users for download over time. If the device is supervised, apps are installed silently.
Developers may also offer a separate full-featured version of their apps (sometimes as a Custom App) for organizations that need to deploy apps at scale. See Learn about Custom Apps.
Note: While in-app purchases aren’t supported as standalone content that can be bought and distributed with Apps and Books, users can make and restore in-app purchases from within Apps and Books-assigned apps assigned to them.
How do I distribute Apple Books?
Apple Books bought through Apple School Manager can be distributed only to users, not devices. They can’t be revoked and reassigned. When books are assigned to users, those books follow the same country and region download restrictions as apps.
App and book assignment summary
The table below shows the types of apps or books, and the criteria for assigning them to devices and users.
Note: To learn whether getting apps and books in volume is available in your country or region, see the Apple Support article Available features and payment methods for Apple School Manager.
Type of app or book | Can be assigned to iPhone, iPad, Mac, and Apple Vision Pro | Can be assigned to users with a Managed Apple Account or an unmanaged (personal) Apple Account |
|---|---|---|
Managed apps (Free or paid apps bought through Apple School Manager) |  | |
Free or paid books bought through Apple School Manager |  | |
Custom Apps | | |
Unlisted Apps | | |