Intro to collaboration in Numbers
You can collaborate with others in real time by sharing a link to your Numbers spreadsheet. Since shared spreadsheets and any changes to them are saved in iCloud, people working in the spreadsheet can see the changes as they’re made.
As the owner of the spreadsheet, you control who has access to it, and what those users can do:
Access: You can send a link that anyone can use to open the spreadsheet. Or, you can invite specific people who must be signed in with their Apple ID to open the spreadsheet.
Permission: You can choose whether others can make changes to the spreadsheet or only view it.
Invitation: You can allow participants to add more people to the spreadsheet.
You can change access, permission, and invitation settings or stop sharing a spreadsheet at any time.
To invite others to collaborate on a spreadsheet, you must sign in with your Apple ID and have iCloud Drive turned on.
If you invite someone using an email address or phone number that isn’t associated with their Apple ID, they won’t be able to accept the invitation until they add the email address or phone number to their Apple ID. When they tap or click the link in the invitation, instructions appear.
Minimum system requirements
To view or edit a shared spreadsheet, and invite others to participate in the spreadsheet, you and the people you share it with need any of the following:
A Mac with macOS 12 or later and Numbers 12.2 or later
An iPhone with iOS 15 or later and Numbers 12.2 or later
An iPad with iPadOS 15 or later and Numbers 12.2 or later
To view or edit a shared spreadsheet, people you share it with need a Mac or Windows computer with a supported browser.
Anyone with an Android device, or an Apple device that doesn’t meet the minimum system requirements, can view but not edit the spreadsheet.
Note: Not all Numbers features are available for a shared spreadsheet. See the Apple Support article About collaboration for Pages, Numbers, and Keynote.
When you’re not connected to the internet, you can continue to work on a spreadsheet that’s shared with others. The next time you’re online, changes are uploaded to iCloud automatically. See Edit while offline.
If your spreadsheet is stored in Box instead of iCloud, you can use Box to collaborate.