Keynote User Guide for Mac
- Welcome
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- Use iCloud Drive with Keynote
- Export to PowerPoint or another file format
- Reduce the presentation file size
- Save a large presentation as a package file
- Restore an earlier version of a presentation
- Move a presentation
- Delete a presentation
- Password-protect a presentation
- Lock a presentation
- Create and manage Keynote themes
- Copyright
Alphabetize or sort table data in Keynote on Mac
You can sort data in a column alphabetically or by increasing or decreasing values. When you sort by column, the rows of the table rearrange accordingly.
Note: If the sort options aren’t available, your table might have cells merged across adjacent rows. You need to unmerge the cells to sort. Click the merged cells, then choose Table > Unmerge Cells (from the Table menu at the top of your screen). If you’re not sure where the merged cells are, select the table, then choose Table > Unmerge All Cells.
Text in column headers and footers isn’t sorted.
Alphabetize or sort table data
Click the table.
Move the pointer over the letter above the column by which you want to sort.
Click the arrow that appears, then choose a sorting option:
Sort Ascending: Sort the data in alphabetical order (A to Z) or by increasing numerical values.
Sort Descending: Sort the data in reverse–alphabetical order (Z to A) or by decreasing numerical values.
In columns containing both text and numbers, ascending order sorts numbers before text (for example, 1a, 1b, 2a, a1, b1). Ascending order also places cells with Boolean values (true/false) after cells sorted alphabetically or numerically, and places blank cells at the bottom of the column.
Tip: Table columns don’t sort independently from each other. All the cells in a row stay together when you sort a column—the rows just get reordered. If you want to sort a column separately, first sort the column, then copy all the cells in that column. Then Undo the sort (to revert to the previous table sort order) and paste the copied cells back into the column.